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Job description
Secretary To The Superintendent And Board Of EducationThe Secretary to the Superintendent and Board of Education provides high-level administrative and confidential support to the Superintendent and serves as the recording secretary for the Board of Education. This position requires discretion, professionalism, and strong organizational skills, as this position regularly handles confidential information, coordinates Board meetings, and serves as a liaison between the Superintendent, Board members, district staff, and the public.Superintendent SupportServes as a confidential administrative assistant to the SuperintendentServe as first point of contact for the Superintendent's office, greeting visitors and responding to inquiries from staff, parents, and community membersManage the Superintendent's calendar, appointments, and travel arrangementsScreen and route phone calls, emails, and correspondenceMaintain confidential records and information related to personnel, legal matters, and district operations.Coordinate communications between the Superintendent, district staff, administrators, community members, and external agencies.Prepare, proofread, and distribute letters, memos, reports, and other documentsCoordinate meetings, conferences, and district eventsAttend Superintendent and leadership meetings as required to record accurate minutesMaintain accurate filing systems (electronic and paper) for correspondence, contracts, and reportsHandle sensitive matters (e.g., personnel issues, legal correspondence, student records) with strict confidentialitySupport special projects and district initiatives as assigned by the SuperintendentPerform other related duties as assigned by the SuperintendentBoard Of Education SupportPlan and coordinate regular and special Board of Education meetings.Prepare and distribute meeting agendas and supporting documentation.Regular attendance at evening, special, committee and closed Board meetings to record accurate minutes.Coordinate Board member communications, training, elections, onboarding, and appointments as needed.Coordinate logistics for Board meetings, including room setup, notices, and public postingsMaintain official Board records, resolutions, policies, and minutes.Ensure compliance with state open meetings laws, public records requirements, and district policies.Track Board policy revisions and maintain the official policy manualKnowledge, Skills, and AbilitiesExcellent written and verbal communication skillsStrong organizational skills and attention to detailProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and district software systemsAbility to maintain strict confidentiality regarding sensitive district, personnel, and student mattersKnowledge of applicable open meetings laws, public records laws, and school board governance procedures (or willingness to learn)Ability to work independently, prioritize tasks, and manage multiple deadlinesProfessional demeanor and strong interpersonal skills when interacting with Board members, staff, and the publicFreedom of Information Act (FOIA) trained (or willingness to obtain)Notary Public certification preferred (or willingness to obtain)
Worksite address
edwardsville, IL, 62025, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.