About this opportunity
Teleperformance lists this Facilities Admin Assistant opportunity in tallahassee, Florida. Review the employer’s description below for duties, qualifications and application requirements.
Job description
TP Facilities Operations Coordinator & Executive AdminThe Facilities Operations Coordinator & Executive Admin provides direct operational, financial, and administrative support to the VP of Facilities & Workplace Services, while serving as a central operational hub for Regional Facility Managers (RFMs) and site-level teams across all company locations. This role balances high-level executive support with specialized financial processing, workforce data management, vendor coordination, and sustainability program reporting in a fully remote environment.ResponsibilitiesExecutive Support & Core AdministrationVP Support: Coordinate all travel arrangements and manage monthly expense reporting for the VP of Facilities & Workplace Services.Regional & Team Support: Assist Regional Facility Managers (RFMs) with daily workloads, ad-hoc operational tasks, and participate in RFM candidate interviews as needed.Onboarding & IT Logistics: Submit and manage IT Service Desk tickets to ensure seamless onboarding and systems access for new Facilities team members.Logistics Point of Contact: Serve as the primary departmental POC for all FedEx and ground transportation shipping coordination.Employee Engagement: Administer the Nectar employee rewards points program for the Facilities business unit, tracking and distributing points according to company guidelines.Financial Management & ProcurementD365 Accounts Payable: Master and utilize the Microsoft Dynamics 365 (D365) platform to process all Facilities-related accounts payable activities.Invoice & PO Processing: Work directly with the internal Accounts Payable team to process contractor and vendor invoices, submit purchase requisitions, manage Purchase Orders (POs), and handle change orders for critical equipment.Discrepancy Resolution: Liaise directly with contractor and vendor Accounts Receivable departments to investigate and resolve billing discrepancies or invoice issues.Site Procurement: Procure and place orders for all materials, equipment, and access control/badging supplies on behalf of Facility Coordinators across all sites.Workforce Data & Timekeeping AdministrationDaily HR Metrics: Manage and distribute daily operational updates across multiple internal business units, including daily headcount tracking, Leave-of-Absence (LOA) reports, and employee termination reporting.Timeclock & BMS Management: Make required timeclock corrections and adjustments within the internal Business Management System (BMS) for Facilities personnel.Hours & Overtime Reporting: Compile, track, and generate weekly employee work hours and overtime metric reports for all hourly Facilities staff for executive review.Compliance, Audits & SustainabilityEnvironmental Reporting: Support the Magnitude environmental sustainability program by collecting, tracking, and reporting mobile and stationary fuel consumption data.Audit Support: Request, sort, and organize GISP audit information; compile all supporting documentation for internal audit processes; attend audit calls to track findings and observations.Qualifications1–3 years of administrative, clerical, or operational support experience ideally within a corporate facilities, real estate, or procurement environment.Flexible to work M-F 9AM to 5PM.Software & Systems Aptitude:High proficiency with Microsoft Office 365 (Excel, Word, Outlook, PowerPoint) andGoogle Workspace (Docs, Sheets, Gmail, Slides).Direct experience with ERP/AP platforms—specifically Microsoft Dynamics 365(D365)—is highly preferred.Strong technical aptitude to master internal Business Management Systems (BMS) and ticketing tools (Service Desk).Data Analytics & Numerical Aptitude: Strong numerical accuracy and analytical skills to manage detailed timekeeping, overtime metrics, and financial reporting.Discretion & Confidentiality: Demonstrated ability to manage sensitive HR data (terminations, leaves of absence, employee metrics) with complete confidentiality.Communication & Organization: Excellent verbal and written communication skills for interacting with executive leadership, internal AP teams, and external vendors; exceptional attention to detail in a self-directed, remote setting.
Worksite address
tallahassee, FL, 32301, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.