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Job description
Job Title: Factoring Operations Specialist
Location: West Henrietta, NY 14586
Duration: 6 Months
Schedule: 8:30am to 5:00pm EST
Job Summary:
The Factoring Operations Specialist is responsible for executing accurate, timely back-office processing across payroll, invoicing, funding packets, cash application, and reconciliations that support the delivery of high-quality client service. This role ensures the integrity of financial processing, meets banking deadlines, and partners closely with Portfolio/Relationship Managers to resolve exceptions and maintain a stable factoring portfolio.
Key Responsibilities:
Funding & Reconciliation Prepare and reconcile weekly funding reports including invoices purchased, accounts receivable activity, and reserve analyses.
Ensure all reconciliations are accurate, auditable, and completed within required timelines.
Data Preparation & Imports Build and validate Excel/CSV files for import.
Perform accurate data entry for invoices purchased, maintaining consistency across systems.
Cash Movement & Reporting Execute wires and ACH transactions in coordination with banking deadlines.
Generate A/R aging and subsidiary reports; balance payroll and invoicing to accounting statements.
Exception Processing Support Relationship Managers by researching and processing exception items.
Surface discrepancies, partner cross-functionally to resolve them, and document outcomes.
Quality, Compliance & Timeliness Meet all daily, weekly, and banking-related processing deadlines.
Maintain complete, audit-ready records and adhere to internal policies and procedures.
Identify opportunities for process improvement and workflow efficiency.
Qualifications:
Required Associate's degree in Accounting or equivalent experience.
Strong Excel skills and proficiency working across multiple datasets and systems.
Solid understanding of payroll taxes, accounts payable, accounts receivable, and/or cash posting.
Highly detail-oriented, organized, and effective at managing deadlines in a fast-paced environment.
Strong service mindset with the ability to collaborate across teams.
Preferred Experience in factoring, payroll processing, or financial operations.
Familiarity with reconciliation and exception-management workflows
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.