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Job description
Faculty Administrative CoordinatorNew Haven, CTEmployment Type: Temp to Hire Industry: Professional Services Job Number: 13211Job DescriptionFACULTY ADMINISTRATIVE COORDINATOR Pay: $31/hour Schedule: Monday–Friday, 8:30/9:00 AM–5:00 PM Location: On-site in New Haven, CT; potential for hybrid/remote flexibility upon permanent hire Our client is seeking a highly organized Faculty Administrative Coordinator to provide administrative support to a group of faculty within a busy academic department. This position will coordinate faculty appointments, hiring-related paperwork, visa processes, job postings, scheduling, and departmental administrative activities. The ideal candidate will have strong administrative experience and be highly organized, detail-oriented, proactive, and comfortable managing confidential information and multiple priorities.ResponsibilitiesProvide administrative support to faculty, including scheduling, calendaring, correspondence, and travel coordination.Coordinate faculty appointments, hiring paperwork, onboarding/offboarding, and job postings.Assist with faculty visa and immigration-related processes and documentation.Serve as a primary administrative contact for faculty and staff regarding departmental policies and procedures.Coordinate departmental meetings, events, seminars, schedules, and special projects.Prepare and maintain departmental documents, records, databases, and reports.Process administrative and financial paperwork and assist with budget-related activities.Research issues, resolve problems, and identify opportunities to improve administrative processes.Handle confidential information with discretion and professionalism.RequirementsBachelor's degree plus two years of administrative and HR experience preferred. Equivalent combination of education and relevant experience considered.Strong administrative support experience in a complex, fast-paced environment.HR experience preferred, particularly exposure to hiring, onboarding, employment documentation, or visa/immigration processes.Excellent organizational, communication, and time-management skills.Ability to manage multiple priorities, meet deadlines, and work independently.Strong attention to detail and sound judgment when handling confidential information.Proficiency with Microsoft Office and administrative systems.
Worksite address
new haven, CT, 06511, US
Who can apply
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