Family Assistant with Meal Prep Support

Job description

Job Title: Family Assistant with Meal Prep Support

Location: Chicago (Bucktown), IL 60647

Employment Type: Part-Time, 15–20 hours per week

Schedule: 3 days a week with Fridays as a required day and two additional days per week based on mutual availability. Core hours are 1:00–6:00 PM. Guaranteed 15 hours per week, with flexibility up to 20 hours for additional childcare or date night support.

Compensation: $33–$38 per hour, based on experience

Start Date: ASAP

Requirements

Maintain a smoke-free environment

Fragrance-free preferred

Reliable transportation and a valid driver's license

CPR and First Aid certified, or willing to obtain upon hire (cost covered by family)

Must be authorized to work in the United States

About Our Family

We're a warm, down-to-earth family of four living in a walkable city neighborhood with our energetic fraternal twin boys, who will turn two this fall. Life is entering an exciting new season as one parent begins an intensive medical fellowship and the other prepares to return to a hybrid professional role. We love our community, have wonderful friends nearby, and genuinely enjoy spending time together as a family. Our boys thrive on routine, curiosity, and adventure, and we're looking for someone who can become a trusted partner in helping our household run smoothly during this next chapter.

We're not looking for someone to raise our children or become another parent in the home. What we value most is a capable, proactive professional who sees what needs to be done and takes ownership of it. Our family functions best when the details are handled: groceries are stocked, meals are prepped, the children's clothes are organized, toys stay manageable, and the household feels calm and prepared for whatever the week brings. The reality of demanding work schedules means there will be times when both parents are stretched thin, and having reliable support in place will make an enormous difference for our family.

We keep a well-run home and already have systems in place that work for us. We maintain regular cleaning services, outsource portions of our laundry and dry cleaning, and appreciate efficiency over perfection. We've learned that having someone living in our space full-time wasn't the right fit for our family, so we're excited to find a professional who can step in, get things done, and help lighten the mental load without creating more work. If you take pride in being dependable, organized, resourceful, and genuinely enjoy supporting a busy family behind the scenes, we think this could be a wonderful long-term fit.

Who You Are / What We're Looking For

You're genuinely proactive and self-directed. You don't wait for instructions or a daily task list - you notice what needs attention, prioritize appropriately, and take ownership of getting it done.

You understand that your role is to make life easier for a busy family. Whether it's meal prep, grocery shopping, managing the children's laundry, organizing clothing that's been outgrown, or tackling household to-dos, you're constantly looking for ways to reduce the family's mental load.

You're highly reliable and dependable. In a household without local family support and with demanding professional schedules, follow-through matters. When you say you'll handle something, it gets handled.

You enjoy creating and maintaining systems. You like organized closets, stocked refrigerators, orderly toy spaces, and household routines that help everything run more smoothly.

You're comfortable balancing household management and childcare support. While the primary focus is helping the household operate efficiently, you're also happy to step in for daycare pickups, occasional date nights, sick days, school closures, or schedule gaps when needed.

You're warm, calm, and approachable with young children, but you understand that you're joining the household as a professional. You're confident engaging with toddlers while maintaining appropriate boundaries and structure.

You're detail-oriented, especially when it comes to food preparation, kitchen organization, and food safety. You take pride in leaving spaces cleaner, more organized, and better prepared than you found them.

You're adaptable and comfortable working around changing schedules. You can confidently navigate weeks when one parent's hospital schedule is particularly demanding or when work travel and other commitments create additional moving pieces.

You appreciate working in a home that already has systems in place and support services established. You're not looking to reinvent the wheel - you're looking to step in, plug into the family's rhythm, and make everything work better.

Previous experience as a House Manager, Family Assistant, Household Manager, Nanny/Family Assistant, or in a similarly self-directed support role is strongly preferred. However, candidates with exceptional organizational skills, strong initiative, and relevant transferable experience will also be considered.

Key Responsibilities

Family Support

School pickup and drop-off as needed

Light supervision and backup childcare when parents are unavailable

Date night and occasional overnight support (not expected regularly, but welcomed)

Packing and unpacking for family travel (primarily the boys)

Meal Support

Prepare approximately 4 dinners per week in a ready-to-eat or easy-reheat state, particularly during heavy work weeks

Batch-cook breakfast items such as egg bites and breakfast burritos (approximately 2 options per week)

Grocery shopping, both in-person and via delivery, based on family preferences

Follow and maintain allergy protocols: nut-free for the full family, no sunflower seed butter or sesame for the boys, and awareness of a potential avocado sensitivity for one child

Kitchen clean-up and maintenance

Laundry & Linens

Wash, fold, and organize the boys' laundry approximately twice per week

Change and launder the boys' sheets weekly

Maintain a tidy and well-stocked laundry area

Put away dry cleaning and returned clothing items

Household Organization & Maintenance

Daily kitchen resets, light tidying, dishes, and surface wipe-downs

Manage seasonal clothing swaps and sizing transitions for the boys

Coordinate donation drop-offs as needed

Replace batteries, light bulbs, and smoke detector batteries as needed

Clean and maintain humidifiers and air purifiers in the boys' room during winter months

Prepare home for cleaners and support general household flow

Inventory & Errands

Restock pantry, refrigerator, and household supplies

Manage running shopping lists and household Amazon orders and subscriptions

Handle returns, pharmacy runs, and other local errands as needed

Bring in mail and packages; break down boxes

Vendor & Property Oversight

Be present on-site for contractors, cleaners, or service providers when parents are unavailable

Research vendors and gather quotes for home repairs or projects as needed

Assist with outdoor plant care during summer months

Administrative Support

Maintain visibility into the family calendar to support meal planning and scheduling

Deep Cleaning & Special Projects

Occasional deep cleans (fridge, oven, baseboards) when time allows

Ongoing organizational projects as assigned

Holiday decor and closet organization as needed

How to Apply

Please submit:

A short intro letter

An updated resume

3 professional references with contact information to be considered for this role.

This role requires a background check.

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Worksite address

chicago, IL, 60290, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.