Job description
IMPORTANT - Watch this quick Loom video on how to get hired:
C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH
Finance & Accounting Virtual Assistant
🆔 Job ID: JOSDEE2
🏢 Industry: E-Commerce, Consumer Products, Customer Support
🌎 Location: LATAM / South Africa / PH
🕒 Job Status: Part Time - 20 hours per week
⏰ Work Schedule: Monday to Friday, 9 to 5pm (Pacific Time) — Morning Preferred
💰 Salary: $10 to $12 per hour
🚀 Target Start Date: ASAP
ROLE OVERVIEW
About the Client
Our client is an innovative electric bike brand based in the US, known for crafting high-quality, lifestyle-driven rides. Rapidly growing and focused on strong team alignment, their core finance and operations leadership is seeking a dedicated remote professional to streamline daily workflows and support their continued expansion.
About the Role
We are seeking a detail-oriented, highly coachable Finance/Accounting Virtual Assistant to provide part-time administrative and financial support. Working directly alongside the accounting leads, you will manage day-to-day documentation, assist with routine financial workflows, and support lightweight administrative tasks to ensure core financial processes run smoothly.
KEY RESPONSIBILITIES
Financial & Accounting Admin
Handle general finance-related paperwork, document gathering, and routine administrative workflows.
Accounting Assistance
Apply basic bookkeeping principles to assist with data entry, transaction categorization, and routine reconciliations using QuickBooks Online and Bill.com (vendor bills and payments processing).
Tax & Year-End Support
Assist with the preparation and distribution of annual 1099 forms at year-end.
Compliance & Process Adherence
Help ensure the company adheres to required internal controls, regulatory procedures, and operational checklists.
Light HR & Onboarding Support (5–10% of time)
Provide secondary support for HR administrative duties, including verifying onboarding document prep, record-keeping, and tracking required paperwork as needed.
Team Collaboration
Maintain flexibility to support administrative and operational tasks across the department as needed.
QUALIFICATIONS & SKILLS
Must-Haves (Non-Negotiable)
Direct experience or educational background in Accounting or Finance.
Clear understanding of core accounting principles, including debits, credits, and cash vs. accrual accounting.
Proven ability to handle sensitive and confidential financial and HR information responsibly.
High level of attention to detail and strong organizational skills.
Smart, highly coachable mindset with a positive, team-oriented attitude.
Exceptional written and verbal English communication skills.
Nice-to-Haves / Preferences
Hands-on experience or familiarity with QuickBooks Online and Bill.com.
Experience or familiarity with preparing and distributing 1099 tax forms.
Prior exposure to or understanding of US sales tax processing.
Prior experience supporting light HR processes or employee onboarding documentation.
Originally posted on Himalayas
Who can apply
Eligible countries: Colombia, United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.