About this opportunity
Bayou Recruiting Solutions LLC lists this Finance and Administration Executive opportunity in seattle, Washington. Review the employer’s description below for duties, qualifications and application requirements.
Job description
About the job Finance and Administration Executive
Job Summary:
The finance & administration executivewill be responsible for managing day-to-day financial operations, including payables, receivables, reconciliations, and compliance activities, while also providing administrative support for the smooth functioning of the office.
Key Responsibilities:
Finance OperationsManage daily financial transactions, including invoicing, payments, reconciliations, and journal entries.
Review employee timesheets, update the job cost module in the financial system, and provide inputs for payroll processing
Verify and process employee expense reports, ensuring valid receipts and compliance with company policies
Follow up with employees to collect missing receipts and process reimbursement payments
Prepare and submit invoices via email and federal government agencies.
Maintain accurate financial records and ensure data integrity
Reconcile monthly bank statements and address any discrepancies
Assist with month-end closing activities, financial reports, and analysis
Support audit and compliance requirements by providing timely documentation
Collaborate with internal and external stakeholders to address finance-related queries
Office AdministrationProvide administrative and operational support for the Bellevue office, ensuring smooth day-to-day functioning
Coordinate with vendors, suppliers, and service providers for office maintenance, utilities, and supplies.
Manage general correspondence, documentation, and filing (digital and physical)
Assist in organizing team meetings, events, and logistics as needed.
Maintain office inventory and ensure operational readiness
Support onboarding and coordination for new hires in collaboration with HR and operations.
Requirements:
Must be able to work from the Bellevue office (Seattle) (minimum 3 days per week)
Bachelor's degree in accounting, finance, or business administration
Minimum 3+ years of experience in accounts payable/receivable or a similar finance role, with exposure to administrative functions
Strong proficiency in Microsoft Office Suite (especially excel)
Excellent attention to detail, analytical, and organizational skills
Ability to manage multiple priorities and maintain confidentiality
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.