Availability awaiting confirmation
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Job description
Finance AssistantWe are seeking a person who is enthusiastic, resourceful, very detail oriented and displays a positive attitude to become part of our team. The successful applicant must have the ability to effectively communicate with vendors and staff. In addition, the applicant has to be able to organize and prioritize work, be able to multi-task duties, and have experience in customer service.Qualifications: High school diploma, and minimum of (1) year or an equivalent combination of education, training and experience in bookkeeping and administrative assistant work. Applicant must be proficient with accounts payables, purchase orders, typing, data entry, and using Microsoft Office Excel and Word applications.Work hours: 40 hours a week, Monday through Friday - 7:30 a.m. to 4:00 p.m. - Currently, no remote hours availableWork requires moderate physical effort including prolong sitting and standing, and some lifting.Pay range: $25.66 to $39.31 per hourThe Library offers a comprehensive benefit package for this position.Position Summary: Euclid Public Library is committed to our mission of Excellence, Professionalism and Learning so, that we can live our vision of being the gem of the community. While always supporting our values of literacy, creativity, innovation, customer service, respect, collaboration and fiscal responsibility. The Finance Assistant is responsible for accomplishing this mission by preparing and processing checks for vendors and assisting with other department duties.Position Duties Finance AssistantAssists Fiscal Officer with balancing monthly reports and year-end activityAssists with bank reconciliations and payroll data, as neededAttends meeting and serves on internal committees, as requestedBalances account journals monthly and notifies Fiscal Officer of any discrepanciesVerifies Circulation Department register activity and prepares daily bank deposit(s) in the absence of the Deputy Fiscal OfficerMaintains and increases knowledge and skills through attendance at meetings, conferences, training seminars and in-service training sessionsParticipates in strategic planning processPosts expenses to appropriate account journalsPosts journal data to general ledger and submits to Fiscal OfficerPrepares and maintains miscellaneous records and reportsProcesses and maintains independent contractor information such as W9 & OPERS formsPrepares correspondence, as neededVerifies requisitions for accuracyPrepares and manages purchase ordersPrepares and ensures accuracy of checks written to vendorsPrepares and ensures accuracy of electronic paymentsEnsures Library credit card is used according to Library policy and proceduresUpdates status of accounts dailyProvides weekly purchase order, financial, and program speaker updates to managers & supervisorsPerforms additional duties and assignments, as needed or requestedAdministrative & Human Resources AssistantManage employee personnel files from creation to microfilmingAssist with annual cash reconciliation and biennial audit preparationAssists Fiscal Officer and Director in the records retention processMaintains electronic employee human resources and benefit databasesAssists with the preparation of Board packets in the absence of the Executive AssistantKnowledge, Skills, Abilities and Personal CharacteristicsAbility to maintain confidentiality and use appropriate judgment in handling information and recordsAbility to manage multiple tasks and assignments, meet deadlines, and anticipate needs of the Fiscal OfficerAbility to work independently with general directionAbility to write business correspondence using correct spelling, grammar and punctuationAccurately copy and record figuresAbility to tactfully and effectively communicate and work with customers and staff in a personable and professional mannerAbility to interact with persons of various social, cultural, economic and educational backgrounds for the purpose of providing professional, courteous, and prompt service.Proficient with online resources; including e-mail and online operating systemsExperience with strategic planning processKnowledge of the American Library Association Bill of RightsKnowledge of Core Competencies required for positionKnowledge of Health and Safety requirementsAdd, subtract, multiply and divide whole numbers; calculate fractions and percentagesDepartment policies and proceduresDevelop and maintain effective working relationships with the Fiscal Officer, Deputy Fiscal Officer and other co-workersMaintain accurate and complete accountsOperate office machines (e.g. calculator, photocopier, fax, postage meter, shredder)Prepare accurate and concise reportsPrepare final copy from draft or dictationProficient with Microsoft Office applicationsUnderstanding of patron confidentiality requirements and ethics responsibilities under Ohio law
Worksite address
euclid, OH, 44117, US
Who can apply
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