About this opportunity
Children's Home and Aid lists this Finance Operations Associate opportunity in chicago, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Description
nBrightpoint invites you to join our team of mission-driven staff who share a common vision: an equitable world where all children and families thrive in strong communities. As a leader in the human services sector for 140 years, we aim to advance the well-being of children by investing in families and strengthening communities through data-informed, collaborative, and preventative solutions.
nThe Finance Department at Brightpoint’s Corporate Home Office is looking for a driven, detail-oriented and creative Finance Operations Associate to design and implement process improvements, support department projects, and liaise across teams and departments to perform essential administrative duties. The Finance Operations Associate will drive projects that benefit the greater financial health of the organization, including implementing a new credit card and expense management platform, and drafting policies to ensure compliance with state and federal regulations. This position plays a crucial role in ensuring that staff across locations have the tools and support needed to perform daily finance tasks efficiently, allowing them to spend more time directly serving children and families.
nCore Responsibilities and Essential Job Functions:
nProject & Events Coordination:
nnnSupports special projects requiring research, analysis, and recommendations, including the implementation of a new credit card and expense platform.
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nnStreamlines operational workflows to enhance departmental efficiency and coordinates across teams to ensure successful adoption of new processes.
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nnCoordinates team meetings and events and supports the SVP/CFO in scheduling meetings.
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nnCollaborates with the SVP/CFO to create the agenda for monthly department meetings, drafts and edits slides, coordinates with guest speakers, and provides prompt and actionable post-meeting notes.
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nnProvides conference room coordination and support for Finance meetings and events.
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nnManages visitor registration and supports office security procedures.
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n nCommunications:
nnnLiaises with office managers and program staff statewide to assess and address knowledge gaps regarding finance policies and procedures.
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nnManages the organization-wide Finance SharePoint site, curating resources, creating/updating standard operating procedures (SOPs), and drafting communications on procedures and deadlines.
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nnMaintains the internal Finance Department SharePoint site by saving, organizing, and updating documents, communicating changes to the department.
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n nFinance Operations:
nnnInitiates the cash receipt workflow by preparing deposits and routing receipts for processing on a weekly to bi-weekly basis.
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nnLiaises with vendors to manage corporate accounts. Creates and sets up employee accounts, troubleshoots technical difficulties, and maintains updated purchasing policies and documentation.
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nnUpdates tax exempt statuses and provides reconciliation support as needed.
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nnSupports tenant invoice reconciliation and related documentation for the Corporate Home Office.
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nnServes as liaison to the agency's insurance broker, reporting claims, coordinating property updates, and facilitating certificates of insurance and related documentation.
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nnMaintains detailed records of agency-owned vehicles, including license and registration renewals.
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n nExecutive Support:
nnnExercises sound judgment in assessing urgency and keeps the Senior Vice President/Chief Financial Officer (SVP/CFO) informed of critical issues.
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nnMaintains corporate signature stamps for the executive team and applies signatures upon verification of approval.
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nnSupports the Executive Assistant to the President with leadership and board meeting logistics and responds to ad‑hoc requests.
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nnProvides administrative support to the Finance Team and SVP/CFO, including audit material preparation, processing invoices, filing applications and reports, requesting Certificates of Insurance, maintaining detailed records of organization assets, and tracking agency-owned vehicles, including license and registration renewals.
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nnOrders supplies, maintains office signage and postings, coordinates service requests, maintains and updates office manuals and guides.
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nnMaintains and updates office security manuals, guides, and related documentation.
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nnReviews incoming mail; prioritizes items and forwards them to appropriate departments or personnel.
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n nRequired Qualifications and Skills:
nnnBachelor's degree or equivalent required.
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nnMinimum of 2 years related administrative support experience required.
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nnDemonstrates excellent communication and interpersonal skills to effectively collaborate with staff at all levels and external stakeholders.
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nnDemonstrates strong organizational skills and attention to detail to manage multiple priorities and meet deadlines .
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nnDemonstrates initiative, self-motivation and consistent follow-through.
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nnDemonstrates a learner’s mindset with the curiosity to find and apply new systems and software.
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nnMust have access to transit or other reliable transportation to execute the position’s responsibilities.
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n nPreferred Qualifications and Skills:
nnnBackground in nonprofit operations, finance, fundraising, grant management, accounting or other related area.
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nnProficiency with MS365 tools, including SharePoint, Planner, Lists, Forms, PowerPoint, Teams, and Outlook.
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nnExperience designing resources and forms using tools such as Canva, Adobe Acrobat Pro, and Scribe.
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nnJob details:
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nnCompensation: Salary Range: $50,000-$55,000 ($24.04-$26.44); offers are commensurate with experience. Bilingual candidates may receive additional financial compensation. The salary range provided represents our current estimate for this role at the time of posting and is subject to change. The final salary will be determined based on a range of factors, including but not limited to, a candidate's relevant experience, education, qualifications, skills, certifications, and alignment with organizational needs. We are dedicated to fair and equitable compensation practices and are committed to fostering a diverse workforce while providing equal opportunities for all candidates.
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nnBenefits: Medical/dental/vision insurance, 3+ weeks paid time off in the first year including the week between Christmas and New Year’s Day (PTO increases with tenure); 11 paid holidays, supplemental insurance options, 401(k) with match (more benefits details here ( ).
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nnLocation: Must be within reasonable driving distance to Chicago and available to work from home office at 200 West Monroe Street ( (downtown Chicago loop).
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nnSchedule: Hybrid (remote/in office); Full-time, hourly; General business hours with flexibility for special projects & events as needed.
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nnWe don’t just hire talent—we grow it: Emerging Leaders will have access to leadership development opportunities and one-on-one mentorship.
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nnStudent Loan Forgiveness: Brightpoint is an approved agency for Public Service Loan Forgiveness (PSLF) ( .
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n nEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities
nThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor.
Worksite address
chicago, IL, 60290, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.