This job is closed
Applications are no longer available for this announcement. Explore current related opportunities below.
Job description
Financial Administration Coordinator
Department: JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)
Job Summary Department-Specific Responsibilities
Coordinates financial activity and reporting between various units, including Jacobs, Indiana University (IU), IU Foundation (IUF), etc.
Manages regular processing and reporting of revenue and expenses.
Reviews account activity, researches and resolves issues in coordination with Business Office staff and university partners.
Serves as a resource regarding account activity, balances, financial processes, and related policies and procedures.
Identifies, develops, and implements process improvements and internal controls in response to changing requirements.
Provides cross-functional financial administration support and participates in other Business Office processes as operational needs required.
General Responsibilities
With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
Assists in designing, documenting, and implementing processes.
Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.
Monitors financial accounts and ensures timely payments are made to payees.
Responds to inquiries regarding financial and/or personnel policies and procedures. Takes the lead on the most complex cases within their scope of work.
Serves as liaison to department and/or other university divisions.
Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
Education
Required High school diploma or equivalent (such as HSED or GED).
Preferred Associate's degree.
Work Experience
Required 4 years of relevant experience.
Preferred Experience administering restricted or donor-funded accounts, and interpreting and applying financial policies and procedures.
Experience in higher education, arts administration, nonprofit, or other complex financial environments.
Skills
Required Proficient written and verbal communication skills.
Maintains a high degree of professionalism.
Demonstrates time management and priority setting skills.
Demonstrates a high commitment to quality.
Possesses flexibility to work in a fast paced, dynamic environment.
Highly thorough and dependable.
Possesses a high degree of initiative.
Ability to build strong customer relationships.
Demonstrates ability or general knowledge to learn basic functionality of IU systems (KFS, HRMS, SIS).
Experience in managing and documenting workflows, processes, and/or data entry.
Basic understanding of technology.
Ability to use standard office equipment such as phone, fax, scanner, etc.
Proficiency in computer systems, including standard Office software.
Basic accounting and financial skills. Ability to reconcile accounts.
Prior demonstrated ability to apply concepts and policies to daily work functions.
Good oral and written communication skills.
Ability to clearly present material and make it accessible to a specific audience.
Preferred Knowledge of fund accounting principles and practices.
Experience working with restricted, donor-funded, or Foundation accounts.
Experience with financial reconciliation and analysis involving multiple related accounts or funding sources.
Knowledge of university or nonprofit financial administration
Experience with IU enterprise financial systems and reporting tools.
Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location IU Bloomington Campus. This is an in-person position. Advertised Salary Compensation is $21.44 per hour. $44,595 annualized. Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Worksite address
bloomington, IN, 47401, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.