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Job description
Financial/Defense Travel System (DTS) Administrative Assistant
RMGS, Inc. is currently recruiting a Financial/Defense Travel System (DTS) Administrative Assistant in Stennis, Mississippi. This position is contingent upon contract award.
Roles and Responsibilities
Provide administrative and management support; prepare statistical and budget reports; maintain databases; create Excel tables and charts; apply basic financial principles in daily tasks; monitor, analyze, and reconcile multiple funding streams; review and process invoices in WAWF and related systems; prepare funding documents and post receipts; manage funding documents from creation to closeout; submit and track requests for installation services; support course costing reviews and provide cost data for planning; support all CONUS/OCONUS travel requirements; assist with daily travel office operations and ensure compliance with travel policies; pull and analyze travel data for reporting requirements; provide guidance on travel requirements (visa, passport, medical, clearances); recommend improvements to travel programs; assist with DTS administration; review authorizations and vouchers; process travel requests and validate budget obligations; research and resolve travel order and claim issues; analyze outstanding travel claims and help clear discrepancies; deliver DTS sustainment training and updates; maintain follow-up files for open travel claims; maintain Excel trackers for travel expenses and budgeting; pull DTS reports to track authorizations, vouchers, and submission status; support travel card program operations, including account monitoring and fraud prevention; assist with passport and visa application processing; follow corporate policies and procedures.
Required Qualifications and Experience
Active Secret security clearance; valid driver's license and obtain/maintain any required certifications; strong work ethic with excellent English communication skills (Spanish required for some roles); ability to work independently with high attention to detail; physically fit and capable of performing duties in a fast-paced environment; ability to work non-standard schedules (nights/weekends as needed); ability to write professional correspondence; proficiency in Microsoft Windows and Office applications; ability to comply with all cybersecurity and IT policies; ability to maintain professional conduct and follow all applicable regulations; ability to work non-standard schedules; bachelor's degree from an accredited U.S. college or two years of experience with government financial processes; familiarity with ERP, WAWF, and DISA-supported systems; two years of experience with TOIS; five years of travel coordinator experience; two years of experience as a DTS administrator and user; two years of experience interpreting and applying the JTR; five years of general office/administrative experience, including Microsoft Office and office equipment; ability to write professional correspondence.
Company Overview
RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law.
Company Benefits
RMGS, Inc. offers the following benefits as applicable: medical, dental, and vision insurance and/or TRICARE supplemental insurance; short- and long-term disability insurance; accidental death and dismemberment insurance; group and supplemental group life insurance; supplemental insurance; 401(k); workers' compensation; direct deposit.
Worksite address
stennis space center, MS, 39529, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.