About this opportunity
Calculated Hire lists this Fixture Coordinator opportunity in philadelphia, Pennsylvania. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Retail Data Specialist (Fixture & Vendor Coordination)
Location: Local candidates preferred in Nashville, TN (Hybrid optional, not required)
Must be comfortable working 8am-5pm CST
Position Overview
We are seeking a detail-oriented Retail Data Specialist to support large-scale store fixture initiatives, including seasonal floor updates and a major recreational department expansion across 600+ retail locations.
This role will support the coordination, ordering, tracking, and invoicing of store fixtures — including endcap displays, merchandise holding units, and plastic display setups — working closely with domestic and overseas third-party vendors to ensure timely and accurate delivery to stores nationwide.
Project Details
Supporting fixture rollouts across approximately 600+ retail stores
Expansion of recreational departments
High-volume vendor coordination and order tracking environment
Key Responsibilities
Coordinate fixture orders from initiation through delivery
Track purchase orders and ensure fixtures are delivered to correct store locations
Communicate with third-party vendors (domestic and international) regarding order status and timelines
Monitor and manage invoicing processes (POS and invoice reconciliation)
Maintain accurate data tracking using Excel and internal systems
Utilize ticketing systems to manage and resolve store or vendor requests
Partner cross-functionally to support seasonal and project-based fixture rollouts
Ensure accurate documentation and reporting throughout the lifecycle of each order
Required Qualifications
1–3 years of experience in retail, fixtures, merchandising support, vendor coordination, or invoicing
Familiarity with retail fixture terminology (must understand fixture lingo)
Strong Excel skills (Pivot Tables and VLOOKUP required)
Experience tracking orders, managing vendor communication, or handling invoicing
Highly organized with strong attention to detail
Strong written and verbal communication skills
Preferred Qualifications
Experience with ARIBA (SAP) or other invoicing systems
Experience with ServiceNow or similar ticketing platforms
Prior experience supporting fixture rollouts or store planning teams
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.