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Job description
General Clerk III- HVAC Clerical Support - Marine Corp Base Camp LejeuneTop reasons to work at EMI Services, a subsidiary of TechFlow:Annual Increases- Wages and AllowanceLocal 2924- Union BenefitsEMI Service is hiring a General Clerk III- HVAC Clerical Support who is primarily responsible for providing organized clerical, records, database, and administrative support to the HVAC Section and HVAC Manager. The position maintains accurate paper and electronic files, enters and updates information in computerized databases, tracks documents and action items, compiles information for reports, and assists with the preparation, organization, and retrieval of engineering, maintenance, and project records. Work is performed under general supervision according to established guidelines and procedures. Excel experience is a must.Salary: $23.83/hr. plus $15.25 fringe benefits used towards insurance and 401k!See ALL the fantastic benefits you receive as an employee of EMI below!!Key ResponsibilitiesEstablish, organize, and maintain paper and electronic filing systems for engineering, maintenance, project, service order, inspection, correspondence, and other program recordsScan, name, index, file, archive, and retrieve documentsInput, update, and maintain accurate information in computerized databases and tracking systems such as Maximo, Deltek, Cost Point, Microsoft Excel, and other program databasesReview database entries and records for completeness, accuracy, proper identifiers, dates, signatures, and supporting documentation; correct or elevate discrepancies as appropriateAssist the Engineering Technician with collecting, organizing, researching, and retrieving technical information, equipment records, drawings, work orders, service orders, submittals, reports, estimates, and other supporting documentationAssist the HVAC Manager with reports, logs, trackers, correspondence, meeting materials, schedules, status updates, and other administrative requirementsCompile and organize data from databases, spreadsheets, reports, and source documents to support engineering reviews, management reports, workload tracking, and program decision-makingMaintain status logs and trackers for pending documents, work items, submittals, action items, and other assignments; follow up with appropriate personnel to obtain missing or updated informationPrepare, copy, scan, format, route, and distribute correspondence, reports, work packages, technical records, and other documentsMaintain document version control, record retention, and orderly archiving practicesCoordinate with Work Control, maintenance shops, Supply, Accounting, Engineering, supervisors, and other departmentsRespond to routine requests for records or information and direct technical, contractual, or management questions to the appropriate responsible employeeProvide secondary administrative support for purchase requests, order status, material documentation, or related database entries when assignedPerform other related clerical, records management, database, and administrative duties as assigned to support the efficient and effective functioning of the programEssential SkillsEffective oral and written communication skillsStrong organizational, records management, document control, interpersonal, and administrative support skillsConsiderable knowledge of office practices, procedures, filing systems, records maintenance, and standard clerical techniquesProficiency with personal computers and computerized databases, with emphasis on accurate data entry, updating, tracking, and retrieval of informationWorking knowledge of Microsoft Office applications, including Word, Excel, Outlook, and related electronic file management toolsAbility to organize large volumes of paper and electronic records using consistent naming, indexing, filing, and archiving methodsAbility to compile information from multiple sources and maintain accurate logs, spreadsheets, trackers, and reports.Strong attention to detail and the ability to identify missing, inconsistent, or incomplete information in documents and database recordsAbility to establish priorities, manage multiple assignments, and complete recurring and time-sensitive tasks with limited supervisionSome knowledge of building maintenance, engineering, service order, work order, project, and equipment terminology is preferred.
Worksite address
jacksonville, NC, 28540, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.