Job description
Category: Architecture & Construction
Location:
JOB DESCRIPTION: GENERAL VIRTUAL ASSISTANT (BUILDING & CONSTRUCTION)
Purpose: The position is responsible for providing timely and accurate administrative support. This position is
responsible for supporting the client to help him stay organized and complete tasks that allow him to focus on
more advanced responsibilities. The role is integral to the success of the business.
DAYSHIFT WORK FROM HOME
8 AUD per Hour
Number of VAs: 1
Work schedule: 8am-1pm, Mondays through Saturdays (Perth time)
Target start date: February 3, 2025
Duties and Responsibilities:
Admin tasks like handling paperwork/soft copies
Scheduling activities
○ Quantity takeoffs (QTO)
○ Reviewing project plans and engineering drawings
○ Send out quote requests
○ Prepare purchase orders
Data entry
File organization
Calendar management
Schedule an appointment – as required
Schedule and coordinate staff and other meetings – as required
Answer emails promptly
Prepare communications, such as memos, emails, invoices, reports, and other correspondence – as required
Write and edit documents from letters to reports and instructional documents
Create and maintain filing systems
Respond to service enquiries and requests
Communicate and liaise with key stakeholders, suppliers, and traders
Requirements
JOB QUALIFICATIONS
Must have relevant experience of 2 years or more in Administrative support.
Must have Experience with QTO (quantity takeoff)
Strong communication and interpersonal skills
Great attention to detail
Highly organized with good attention to detail
Experience in establishing and maintaining effective administrative systems and processes
Ability to work autonomously and as a team member
Experience in Xero is highly preferred
Deep understanding of the building and construction industry
DetailsOriginally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.