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Job description
Graduate Advisor
No visa sponsorship available for this position. Applicants must have current work authorization when accepting a Baskin Engineering or affiliate staff position. We are unable to sponsor or take over sponsorship of an employment Visa for staff.
Under the general direction of the Graduate Program Manager and Advisor, the Graduate Advisor serves as the primary specialist for graduate degree programs in assigned departments. The incumbent is responsible and accountable for the overall development, oversight, and coordination of all programmatic activities and support services for graduate programs.
Appointment Information:
Budgeted Salary: $61,530 - $83,685/year. Salary commensurate with skills, qualifications and experience.
Schedule Information: Full-time, Fixed Percentage of Time: 100%, 40 Hours per Week Days of the Week: Mon-Fri. Hybrid work schedule with 3 days in person (Tues, Wed, Thurs)
Work Location: UC Santa Cruz Main Campus with periodic visits to the Silicon Valley Campus (Santa Clara, CA)
Union Representation: SV Union
Job Duties:
50% - Academic Advising: Independently provides the full range of graduate student support on a variety of issues, including registration and enrollment policies and procedures, degree requirements, administrative issues, withdrawals and readmissions, departmental and campus programs, and graduation.
20% - Recruitment & Admissions: Provides leadership and oversight of the annual graduate student admissions process.
20% - Financial Aid & Management: Oversees administration of fellowships, return-to-aid, and other fund sources, and administers these funds as well as graduate travel, outreach, and enrichment funds.
10% - Administrative Operations: Maintains the internal graduate student database and shared server files, including records related to academic progress, personal information, and alumni data.
Required Qualifications:
Bachelor's degree in related area and / or equivalent experience and / or training.
Working knowledge of advising and counseling techniques.
Knowledge of common university computer application programs, including Google Suite, Excel, Microsoft Office, and Windows.
Demonstrated ability to research, interpret, and apply complex policies, procedures, and information, and to recommend solutions on own initiative.
Problem solving skills with the ability to identify and resolve both complex and routine problems in a timely manner.
Good judgment and decision-making skills.
Strong interpersonal skills with the ability to work effectively with diverse populations.
Strong verbal communication skills with the ability to disseminate information in a clear, accurate, and effective manner.
Strong written communication skills.
Ability to oversee and accurately document use of financial resources in compliance with University requirements.
Preferred Qualifications:
Thorough knowledge of the University policies, procedures and requirements.
Thorough knowledge of Baskin Engineering policies, procedures, and requirements.
Experience serving and supporting graduate students.
Knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Special Conditions of Employment:
Selected candidate will be required to pass a pre-employment criminal history background check.
Selected candidate must pass the employment misconduct disclosure process.
Ability to work long periods of time at a computer with or without accommodation.
The selected candidate will be required to work a hybrid work schedule and must be able to work successfully from a home/remote office and fulfill the requirements of the UCSC telecommuting agreement.
Ability to travel to multiple work locations on and off campus.
Ability to maintain appearance and conduct suitable for working in a professional setting.
Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.
Safety Statement: All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
Notice of Availability: The Annual Security and Fire Safety Report (ASFSR) is available at:
EEO/AA: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.
Worksite address
santa cruz, CA, 95061, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.