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Job description
Grants & Administration AssistantOur client, a private foundation based in Midtown West, is seeking a highly organized and detail-oriented Grants & Administration Assistant to join its close-knit team. The foundation supports organizations across different sectors, working closely with the board, and team. This is a hands-on role overseeing the grant lifecycle and key administrative functions, including board and staff scheduling, meeting coordination, grants management, and recordkeeping. The ideal candidate is proactive, meticulous, and comfortable managing detail-intensive processes while working closely with senior stakeholders in a small, collaborative environment.Responsibilities:Manage staff and board scheduling, meeting preparation, materials, and minutesManage the full grant lifecycle in the CRM system, from board approval through grant agreements, payments, reporting, and closeoutMaintain accurate grant, financial, and organizational recordsTrack key deadlines and follow-up items related to grants and administrative processesWork closely with the Executive Director, Program Managers, board, and team on day-to-day coordinationIdentify opportunities to improve administrative systems, processes, and workflowsAssist with additional administrative needs and special projects as neededRequirements:3-4+ years of relevant experience managing / supporting administrative and detail-intensive processesExceptional organization, accuracy, attention to detail, and follow-throughStrong judgment and discretionExperience working with databases or CRM systems; grants management system experience (e.g. Fluxx) is a plusProactive and resourceful, with the ability to take ownership of processes from start to finishAbility to work effectively both independently and collaboratively within a small teamComfortable working closely with senior leadership, board members, and broader teamsFamily office, financial services, or high-level administrative experience is a plus; prior philanthropy experience is not requiredPositive, flexible, and team-orientedSalary: $95–$110K (DOE) + Discretionary Bonus Opportunity + 401K + Benefits Hours: 9:00am-5:00pm (with flexibility if needed) | In-office 3x/week / WFH 2x/week
Worksite address
new york, NY, 10001, US
Who can apply
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