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Job description
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HIM Specialist - 0.8FTE
Full Time Clerical Osceola, WI, US
4 days ago Requisition ID: 1779
OMC Core Behavior Standards:
Create Teamwork
Lead with Honesty & Integrity
Convey Compassion
Show Respect
Pursue Quality
Osceola Medical Center is committed to implementing these behavior standards as a foundation for how we hire, develop, and retain our team members. By intentionally selecting candidates whose values and behaviors align with these standards, we ensure that our mission is lived out every day, creating an environment where patients feel valued, respected, and confident that OMC is the place for all their healthcare needs.
Job Summary:
The Medical Records Clerk is responsible for organizing, managing, and protecting patient health information. This position ensures that medical records are accurate, up-to-date, and compliant with healthcare regulations and privacy laws such as HIPAA.
Filing records and processing release of information requests, receive, scan, and index medical records in the Electronic Health Record/EHR System. They will also scan/fax and send healthcare/medical records to other healthcare facilities upon request.
The HIM Specialist applies strong attention to detail and critical thinking skills to identify documentation deficiencies, support providers in completing records, and ensure compliance with HIPAA and applicable federal and state regulations.
Qualifications:
High school diploma or GED required; associate degree in Health Information Management or related field preferred
RHIT, RHIA, or equivalent HIM certification preferred
Experience with hospital, clinic, or CAH/RHC medical records functions preferred
Familiarity with Epic EMR or comparable electronic medical record systems preferred
Knowledge of medical terminology, documentation standards, and HIPAA regulations
Strong analytical, organizational, and communication skills
Responsibilities include:
Review medical records for completeness, accuracy, and compliance with documentation standards
Perform chart analysis and deficiency tracking to ensure timely completion of medical records
Manage document scanning, indexing, and electronic record maintenance within the EMR
Process and fulfill release of information (ROI) requests in accordance with HIPAA and organizational policies
Ensure proper patient identification and record integrity across all systems
Collaborate with providers and clinical staff to resolve documentation deficiencies and support timely record completion
Monitor and maintain compliance with federal, state, and regulatory requirements related to medical records
Assist with audits, accreditation readiness, and regulatory surveys
Identify trends in documentation deficiencies and support process improvement initiatives
Maintain confidentiality and security of all patient health information
Document HIM activities and actions within the system as required
Maintain established productivity and quality benchmarks
Stay current with HIM regulations, documentation standards, and system updates
Knowledge, Skills, and Abilities:
Knowledge of health information management practices, medical record standards, and regulatory requirements
Understanding of HIPAA privacy and security rules
Familiarity with clinical documentation standards and medical terminology
Strong attention to detail and commitment to data integrity
Ability to analyze records and identify discrepancies or deficiencies
Effective written and verbal communication skills
Ability to prioritize workload and meet productivity standards
Proficiency with EMR systems (Epic preferred) and document management tools
Ability to work independently and collaboratively across teams
Physical Requirements for the Role:
Prolonged sitting and computer use
Manual dexterity to operate a keyboard and standard office equipment
Ability to review detailed electronic medical records for extended periods
Protentional for Hybrid office-based and remote work environment
Limited direct patient interaction; frequent collaboration with providers and clinical staff
Standard work hours with overtime as needed
Behavior-Based Leadership Expectations:
Successful candidates will:
Treat every patient, visitor, and team member with dignity and respect
Take ownership of their actions and follow through on commitments
Adapt positively to change and support new initiatives
Contribute to a culture of trust, collaboration, and accountability
Consistently act in ways that support OMC’s mission and values
Why Join OMC?
At OMC, we don’t just hire for skills—we hire for behaviors that align with our mission. We invest in team members who are committed to making a meaningful difference in the lives of our patients and in the communities we serve.
Osceola Medical Center is an equal opportunity employer and is committed to creating an inclusive environment for all employees.
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.