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Job description
House Manager & Family Assistant (with Administrative & Childcare Support)Location: New York, NY 10065Employment Type: Part-Time | 20-30 hours per weekSchedule: Monday–Thursday, 20–30 hours per week, with 20 hours guaranteed. The schedule includes one morning shift beginning at 7:30 AM and three afternoon/evening shifts concluding around 7:00 PM.Compensation: $40-$45 per hourStart Date: ASAPRequirementsMaintain a smoke-free environmentMust be authorized to work in the United States.Must be comfortable driving in New York City with willingness to use family vehicle as needed.About Our FamilyWe are a busy family of six living in Manhattan, with a weekend property just outside the city where we spend much of the summer. With four kids at three different schools, a full calendar of activities, two working parents, and regular travel, life in our home moves quickly. Sometimes, there simply aren't enough hours in the day. We have a wonderful full-time nanny and cleaning team in place, and we're looking for someone who can come alongside us, bring some order to the moving pieces, and help make everyday life feel a little more manageable - both in the city and at our weekend home.At the heart of it, this role is about making everyday life feel easier: keeping household supplies stocked, staying ahead of appointments and follow-ups, coordinating activities and transportation, helping with meal prep, and keeping household projects and maintenance moving. That includes helping keep both homes organized and well cared for, from staying ahead of routine maintenance to making sure small issues are caught before they become bigger ones. Dinner doesn't need to be gourmet; having vegetables prepped and protein ready to go can make a huge difference on a busy night. More than anything, we need someone who sees what needs to happen, takes ownership, and helps keep things from falling through the cracks.We're warm, direct, energetic, and decidedly not formal. There is no hierarchy in our home. We're all on the same team. We're loyal to the people who work with us, treat people well, have a good sense of humor, and are always open to finding a better way to do things. We're hoping to find someone who wants to become a trusted, long-term part of our family's rhythm and help us create a little more breathing room to enjoy the things that matter most.Who You Are / What We're Looking ForYou have experience supporting a busy household, family, executive, or similar fast-paced environment where organization, follow-through, and discretion matter. You're comfortable managing calendars, coordinating logistics, keeping track of details, and taking ownership of projects from start to finish. You're comfortable supporting both the family's city home and their weekend property, helping keep things organized, well-maintained, and running smoothly throughout the year. Household management experience is a plus, but we're equally interested in someone with strong project-management or operations instincts who knows how to make things happen.You're proactive, solution-oriented, and tech-savvy, with a natural ability to stay one step ahead. You can take direction and run with it, speak up when something is unclear, and stay calm when plans change. You're flexible, resilient, detail-oriented, and genuinely willing to pitch in wherever needed: coordinating a busy afternoon, helping with meal prep, managing household projects, or assisting with event preparation. A positive, "let's figure it out" mindset is essential.Above all, you're looking for a long-term position with a family you can become part of. You're a true team player who enjoys making other people's lives easier and takes pride in being the person who notices what needs to be done and gets it done. You bring a positive attitude, good judgment, and a sense of humor to the day, and you understand that sometimes the best way to support a busy family is simply to step in, take something off their plate, and say, "I've got it."Key ResponsibilitiesFamily Support & Child AssistancePick-ups and drop-offs (comfort and ability to drive in New York City)Transportation to after-school activitiesLight supervision and backup childcare coverage as neededAdministrative & Personal Assistant SupportManage and maintain the family's household calendar, including kids' schedules across multiple schoolsCoordinate and sign up children for activities and seasonal programsManage school and activity forms, enrollment, and paperworkSet up and maintain digital tools to support morning family awareness (such as display boards synced to calendars)Provide proactive reminders and daily/weekly heads-up on upcoming commitmentsSchedule and follow up on medical appointments, forms, and related logisticsBook and manage routine, repeat travel (ski trips, holiday travel, etc.)Handle event and appointment coordination, including vendor communicationMake calls on behalf of the family as neededReceipt and light budget tracking as neededHousehold Management & OrganizationCreate and/or maintain household organization systemsSeasonal swaps (clothing, décor, bedding)Prepare and coordinate donation drop-offsEvent/holiday/guest prepPacking/unpacking for travel as neededChange batteries, light bulbs, smoke detectors, etc.Inventory & ErrandsRestock pantry/fridge/household suppliesManage running household supply lists as neededManage household orders and subscriptions (Amazon/Costco/Target)Returns, dry cleaning, gift shopping, Pharmacy & prescription pickupsMail and package handlingBreakdown boxesMeal SupportPrep 2-3 dinners per week: protein, starch, and vegetables ready to goKeep healthy snacks stocked and ready throughout the weekAssist with weekly dinner planning (family enjoys involving kids in the process)Light grocery shopping and kitchen maintenanceComfortable using an outdoor grill is a plusEstate-Level OversightSchedule and track maintenanceManage routine property walk-throughs and flag issues before they become problemsOversee home systems (HVAC, security, etc.)Vendor & Property OversightOversee home systems (HVAC, security, etc)/ cleaners/contractors/landscapers/vendorsAs needed: research, coordinate repairs & quotesDeep Cleaning & Special ProjectsOversee routine deep cleaning: fridge, oven, baseboards, humidifiersEnsure regular dusting and maintenance cadence is followedOrganizational projects as needed (kids' rooms, storage areas, medicine cabinets, bookshelves)Vehicle ManagementSchedule maintenanceFueling/cleaning/organizing vehiclesTrack registration/insurance/emissions testingHow to ApplyPlease submit a short intro letter, an updated resume, and 3 professional references with contact information. Please note that this role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry — you can unsubscribe at any time if it's not for you.
Worksite address
new york, NY, 10001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.