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Job description
House Manager & Family Assistant (with Flexible Meal Prep Support)We're a busy family of four with two working parents & two high school aged teenagers. One parent works full-time from home, and the other commutes to an office four days per week and occasionally travels. With teens, sports schedules, work and a full home, we're ready to move from "keeping things afloat" to creating real systems that make the house feel calm, organized, and easy to run.With a lot of moving pieces to manage, our household would greatly benefit from a dedicated House Manager who can help bring greater organization, consistency, and ease to daily life. We're looking for someone who can become a trusted partner in helping our home function efficiently and proactively.If you enjoy creating structure and helping a home run smoothly behind the scenes, you'll thrive in this role. While there will certainly be opportunities for organizing spaces and implementing systems, this position is about much more than tidying up. We're looking for someone who can thoughtfully manage household operations, anticipate needs, and create processes that make daily life feel more manageable and efficient for everyone in the home.At its core, this job is about bringing order to everyday chaos—setting up simple systems that stick, resetting spaces so they stay breathable, and taking ownership of the home's operations so we can stay focused on work and family time.You're the person who owns the household's operations—the one who notices things, follows up without being asked, and keeps everything moving behind the scenes.You have natural 'executive assistant energy': assertive, proactive, and comfortable being the point person in a home where people are in and out throughout the day. You don't wait to be told something needs attention—you flag it, handle it, or escalate it. You can hold a vendor accountable, build a pantry system from scratch, run a load of laundry, and reset a chaotic entryway all in the same morning.You're also genuinely comfortable in a busy household—and you don't get rattled when things are moving fast. In fact, you thrive in that kind of energy. You're the steady presence who brings calm, structure, and follow-through, helping the whole home feel more grounded and in control.You are highly organized, detail-oriented, and systems-minded. You naturally create order out of chaos—setting up clear routines, labeled storage, and simple workflows that actually stick. You notice what needs attention, track details, and close loops so projects, vendors, household systems, and day-to-day responsibilities never fall through the cracks. You communicate clearly, prioritize confidently, and build practical, sustainable solutions that keep the home running smoothly for the whole family.You are calm, warm, and highly detail-oriented. You genuinely enjoy creating order, improving systems, and helping a household function at its best. You're excited by the opportunity to make a lasting impact—not just through day-to-day support, but by thoughtfully organizing spaces, implementing sustainable systems, and creating a home that feels calm, functional, and well-supported.You are someone who enjoys the long game; our home would benefit from a thoughtful room-by-room reorganization and refreshed household systems, and we understand that meaningful, lasting change takes time. If you take pride in building processes that stick, enjoy seeing the results of your work over time, and find satisfaction in helping a busy family thrive, you'll feel right at home in this role.Key ResponsibilitiesHousehold Organization & MaintenanceCreate and maintain household organization systems, room-by-roomOngoing "reset" support to keep the home calm and functional (especially shared spaces and drop-zones)Light tidying between professional cleanings: dishes, wiping surfaces, quick resets, vacuuming high-traffic areasPrep the home for weekly cleaners and help ensure the home is ready for/after service visitsUnpacking support after travelOccasional guest prepTrack home needs through routine walkthroughs (weekly or monthly): note issues, compile punch lists, and coordinate with the family's trusted handyman for scheduling and follow-throughCoordinate/hand off items for donation pickup and resale/consignment pickups (sorting/prep + coordination)Inventory & ErrandsMaintain running household supply and grocery listsRestock household essentials (pantry, fridge, paper goods, cleaning supplies) and keep storage areas organizedPut away and organize household deliveries/subscriptions (e.g., Instacart/Amazon/Costco/Target)Handle errands such as returns, UPS/drop-offs, and occasional dry cleaning supportBreak down boxes and manage packaging overflowMeal Planning & PrepMeal planning support and flexible meal prep/cooking based on the week's scheduleGenerally 2 nights/week of meal prep or dinner support (prep-heavy; occasional full dinner support as needed)Kitchen reset/clean-up after meal prepFood allergy awareness: tree nut allergy in the householdLaundry & LinensWash, fold, and organize family laundryIroning/steaming, school uniform & special garment care (preferred, not required)Coordinate linen rotation expectations with the cleaning team (cleaners may handle some linen tasks)Maintain an orderly, well-stocked laundry areaFamily Support (Light)Occasional organizational support related to teen schedules and sportsDeep Cleaning & Special ProjectsOrganization-forward special projects (including organizing and creating systems for each room)Refresh and maintain key "drop zones" (entry/garage/mudroom-style areas)Monthly air filter change reminders/coordination (two HVAC units); coordinate swap-outs as neededMonthly humidifier/air purifier maintenanceVendor & Property OversightBe the "point person" in the home for vendors and service appointments (cleaners, contractors, landscapers, car detailer, deliveries)Research/coordinate repairs and quotes as neededLight garden support is a nice-to-have (outdoor vendors handle most exterior maintenance)Administrative & Personal Assistant SupportLight household calendar and scheduling support (shared visibility, reminders, follow-ups)Coordinate administratively with another house manager for an out-of-state property as needed (limited, occasional)Pet Care (Preferred, Not Required)Leopard gecko care support is a plus, not a dealbreaker: Help ensure supplies are maintainedMonthly tank cleaning support (or coordinate as needed)How to ApplyPlease submit:A short intro letterAn updated resume3 professional references with contact infoPlease note: this role requires a background check.DisclaimerWhen you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. 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Worksite address
miami, FL, 33153, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.