About this opportunity
Blue-River-Services,-Inc. lists this Housing Administrative Assistant opportunity in corydon, Indiana. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Description
JOB TITLE: Housing Administrative Assistant
DEPARTMENT: Housing
SUPERVISOR'S TITLE: Housing Director
POSITIONS SUPERVISED: None
JOB STATUS: Part-time, Non-Exempt
SCHEDULE: Three days a week, 8am-4pm. The three days are flexible (Monday-Friday)
Summary
Provide administrative, clerical, purchasing, recordkeeping, and general office support to the Housing Department and Housing Director. This position assists with correspondence, reports, filing, grant research, development project documentation, purchasing, procurement activities, and departmental communications while maintaining confidentiality and compliance with agency policies and procedures. The Housing Administrative Assistant provides professional and courteous service to employees, persons served, residents, vendors, and the general public.
Key Responsibilities
Provide administrative, secretarial, and clerical support to the Housing Director and Housing Department
Type and prepare correspondence, records, reports, forms, brochures, and other departmental documents
Create and design forms, brochures, and other materials as requested
Proofread documents and ensure accuracy in spelling, grammar, formatting, and mathematical information
Assist with researching data for development grants and other departmental projects
Assist with collecting, organizing, and tracking information related to development project draws
Complete filing and other clerical tasks for the Housing Department as needed
Maintain organized and accurate departmental records and documentation
Prepare purchase requisitions in accordance with agency procedures
Order equipment, supplies, and other materials for department programs as approved by the Housing Director
Assist with collecting bids and price comparison documentation in accordance with Blue River Services procurement policies
Exercise purchasing authority responsibly and ensure expenditures are for legitimate agency purposes and receive appropriate approval before purchase
Maintain confidentiality of employee, resident, and other sensitive information accessed through the position
Deliver and pick up mail, paperwork, supplies, equipment, and other materials between Blue River Services locations and department offices within the service area as needed
Provide timely and courteous customer service to persons served, residents, employees, vendors, visitors, and members of the public
Complete all other duties as assigned by the supervisor
Qualifications & Skills
Proficiency with Microsoft Office applications, particularly Microsoft Excel
Knowledge of word processing, database, and spreadsheet software
Strong attention to detail and accuracy in grammar, spelling, and mathematics
Ability to compose professional business correspondence and proofread documents
Strong organizational and administrative skills
Ability to maintain accurate records, reports, spreadsheets, and other documentation
Friendly, professional, and courteous customer service skills
Ability to communicate effectively with coworkers, persons served, residents, vendors, and the general public
Strong verbal and written communication skills
Ability to maintain confidentiality of employee, resident, and agency information
Physical & Work Requirements
Ability to lift and carry a box of office supplies, including a box of copy paper
Ability to perform routine office and clerical activities
Ability to safely handle and transport office supplies, paperwork, mail, and other materials
Ability to travel between Blue River Services locations and department offices as needed
Ability to maintain reliable and safe transportation for work-related travel
Valid driver's license required
Proof of vehicle liability insurance with minimum coverage required by Indiana state law
Certifications & Training Requirements
Participate in required in-service training designed to maintain or increase job knowledge and skills
Complete all required agency and department training
Additional Information
For more information, you may contact Suann Stroud at
Blue River Services, Inc. is an Equal Opportunity Employer/Drug-Free Workplace
Requirements
Education/Experience Requirements
High school diploma from an accredited school or equivalent required
Proficiency with Microsoft Office programs, particularly Microsoft Excel
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Worksite address
corydon, IN, 47112, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.