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Job description
Accounts Payable SpecialistLS&S is seeking an Accounts Payable Specialist to join our Finance team in Rockville, MD. This full-time position will play a key role in the day-to-day management of the accounts payable function, including vendor invoice processing, payment cycles, vendor inquiries, expense reporting, corporate card administration, account reconciliations, and related accounting activities.The Accounts Payable Specialist will work closely with internal teams and external vendors to ensure invoices, expenses, and payments are processed accurately and timely. This role will also support Travel & Expense administration, month-end close activities, billing support, and other general accounting and administrative responsibilities.This position will be eligible for a hybrid work schedule following training (1 day per week in our office in Rockville, MD). The ideal candidate is detail-oriented, highly organized, comfortable managing recurring deadlines independently, and proactive in researching and resolving issues. Strong communication and a customer service-oriented mindset are essential, as this role serves as an important point of contact for both employees and vendors.Full-time position; additional hours may occasionally be required to support business needs and meet critical deadlines.Primary ResponsibilitiesProcess and review vendor invoices in Ramp, ensuring appropriate coding, supporting documentation, approvals, and accuracy of informationManage the preparation of regular accounts payable payment cycles and off-cycle payments as neededMonitor the integration between Ramp and Microsoft Dynamics 365 Business Central, research discrepancies or failed transactions, and assist with resolutionRespond to inquiries from vendors and internal teams regarding invoices, payments, expenses, and other accounts payable mattersMonitor outstanding invoices and approvals and proactively follow up with appropriate stakeholders to ensure timely processingResearch and resolve invoice, payment, vendor, expense, and coding discrepancies through resolutionAssist with vendor maintenance and help ensure vendor records and supporting documentation remain accurate and completePrepare and monitor positive pay files and exceptions, as applicableReview employee expense reports and corporate card transactions for appropriate supporting documentation, coding, and compliance with company policiesSupport administration of Ramp, including employee access, corporate cards, expense requirements, and routine user questions or troubleshootingSupport month-end close activities related to accounts payable, including AP-to-GL reconciliation, researching discrepancies, and preparing supporting documentationAssist with general ledger account reconciliations and other accounting projects as assignedSupport the monthly billing process by pulling, reviewing, and organizing supporting documentation, including expense reports, vendor invoices, and other applicable recordsMaintain organized accounts payable records and supporting documentation and assist with audit and year-end requests as neededCheck and organize mail in the office and assist with light administrative tasks as neededAssist with ad hoc Finance and accounting projects as assignedRequirements1–3 years of accounts payable, accounting operations, or related experience preferred.Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent relevant experience will be consideredWorking proficiency in Microsoft Excel, including sorting and filtering, basic formulas, and data reconciliationStrong written and verbal communication skillsFoundational knowledge of accounting principles, including general ledger and expense codingDemonstrated ability to independently manage recurring responsibilities, prioritize competing demands, and meet deadlines while maintaining accuracyStrong problem-solving skills with the ability to research discrepancies, identify appropriate next steps, and see issues through resolutionStrong customer service-oriented attitude and ability to collaborate effectively with employees, vendors, and other stakeholdersHigh level of attention to detail and strong organizational skills.Experience with Microsoft Dynamics 365 Business Central and/or Ramp preferred. Experience with similar ERP, accounts payable, expense management, or corporate card platforms will also be consideredComfort working with a multi-dimensional chart of accounts strongly preferredAbility to adapt quickly to new systems, processes, and changing business needsPhysical RequirementsAbility to sit for long periods of time and to maintain focus on projects such as computer screens or detailed paperwork.Occasionally lifting of items weighing up to twenty-five (25) pounds such as files, books, and other materials.BenefitsHealth Care Plan (Medical, Dental & Vision)Tuition AssistanceRetirement Plan (401k)Life Insurance (Basic, Voluntary & AD&D)Paid Time Off (Vacation, Sick & Public Holidays)Short Term & Long-Term DisabilityTraining & DevelopmentWellness ResourcesSalary Range: $50,000 - $60,000EEO STATEMENTThe company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
Worksite address
rockville, MD, 20852, US
Who can apply
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