Job description
Join Our Team: Human Resources Assistant
Key Responsibilities:
1. Recruiting & Resume Screening
Review incoming resumes and applications from Indeed and other sources
Screen candidates based on minimum qualifications and cultural alignment with Textbook Painting's core values
Maintain accurate applicant data in shared spreadsheets and Google Drive
Assist in drafting and posting job ads based on provided templates
2. Interview Scheduling & Coordination
Schedule interviews using Google Calendar, JustCall, and Zoom
Send confirmations, reminders, and follow-ups to candidates and managers
Coordinate with multiple team members across time zones to ensure smooth interview flow
Prepare summary notes for each candidate ahead of manager interviews
3. First-Round Video Interviews
Occasionally conduct structured initial screening interviews using a provided script and scorecard
Evaluate candidate responses objectively based on the rubric
Record short summaries and recommendations for the HR Generalist
4. Onboarding Administration
Manage communication with new hires after offer acceptance
Coordinate completion of onboarding documents in Gusto and ensure compliance
Assist with scheduling pre-employment requirements such as background checks or drug tests
Prepare and send welcome emails and Day 1 instructions to new employees
5. General HR & Administrative Support
Organize and maintain HR files in Google Drive following data security best practices
Provide administrative support for HR , tracking spreadsheets, and follow-ups
Assist with HR communication and employee engagement initiatives such as surveys and event reminders
Support internal communication via Slack and maintain HR inbox organization
We offer a collaborative work environment where your skills will make a direct impact on our company's success. You'll have the opportunity to work with a caring team while developing your professional expertise.
Ready to join our team? Submit your resume and a brief recording highlighting your relevant experience.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.