About this opportunity
Automotive and Industrial Distributors of Billin lists this HR Generalist opportunity in billings, Montana. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Position summary
A&I Distributors is a fourth-generation, family- and employee-owned wholesale lubricants distributor, founded in Butte in 1924. The company operates branches across the Northern Rockies and Pacific Northwest, including Montana, Idaho, North Dakota, South Dakota, Oregon, and Washington. The HR Specialist sits in Billings and owns day-to-day people operations so branch managers and ownership can stay focused on customers, inventory, and delivery.
This is a hands-on specialist role, not an HR director seat. The person builds reliable processes around hiring, onboarding, payroll support in Paylocity, benefits administration, employee records, and multi-state compliance, and is the first call for managers on routine people questions. Montana employment rules are the home base. For every other employee, wage, leave, posting, and final-pay rules follow the state where that employee works. Policy decisions, compensation philosophy, and employee-relations issues with legal exposure stay with ownership.
Position Responsibilities
Talent and onboarding
- Post roles, screen applicants, schedule interviews, and coordinate offers with the hiring manager for warehouse, driver, inside sales, and office positions in Billings and at the branches.
- Run a consistent onboarding path: new-hire paperwork, I-9, direct deposit, benefits enrollment window, safety orientation handoff, system access requests, and a 30/60/90 check-in. The checklist is the same; the state forms follow the work location.
- Maintain job descriptions and a simple interview guide so hiring does not restart from scratch each time.
- Coordinate offboarding: final pay on the timeline required by the employee's work state, benefits end dates, equipment and access return, and exit notes for the manager.
Payroll support and time
- Administer Paylocity for new hires, status changes, deductions, PTO balances, and terminations. Prepare payroll for review; ownership or finance approves before it runs.
- Audit timesheets and exception reports in Paylocity. Catch missing punches, meal-period issues where the work state requires them, and overtime before payroll closes.
- Apply leave by work state. Some operating states mandate paid sick leave or paid family and medical leave. Others, including Montana, do not, so those employees follow company PTO policy plus federal FMLA where the company is covered. Do not apply one state's leave program to another state's employees.
- Support year-end items: W-2 distribution, ACA reporting inputs if applicable, and benefit reconciliation in Paylocity.
Benefits and employee records
- Administer medical, dental, vision, and ancillary benefits in Paylocity. Run open enrollment, new-hire enrollment, qualifying events, and carrier or TPA questions.
- Be the employee-facing contact for claims-
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.