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Job description
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HR & Payroll Administrator (remote)
Full Time Human Services Research Institute, Cambridge, MA, US
Human Services Research Institute (HSRI) is seeking a full-time HR & Payroll Administrator. This role is responsible for supporting the Human Resources and Finance departments by ensuring compliance with multi-state employment regulations, payroll tax requirements, and labor laws. This role manages state employer registrations, payroll tax compliance, employee payroll administration, and payroll processing support while maintaining accurate employee records and ensuring adherence to federal, state, and local employment regulations. This position assists with special projects related to HR operations, compliance, and payroll process improvements.
Who We Are
Human Services Research Institute (HSRI) is a nonprofit organization that conducts research and evaluation to improve health and human service systems. We work at the local, state, and federal levels. Our goal is to help public agencies understand and demonstrate the real-world impact of the services they provide, helping them transform their policies and practice to improve outcomes. Our teams have an unwavering commitment to envisioning equitable policies and solutions that create a stronger society for us all.
HSRI is an equal opportunity employer and is committed to building a diverse team, bringing as many possible perspectives as possible to bear on services that can profoundly affect people’s health and well‑being by addressing social determinants of health. We are committed to building an inclusive environment where people of all backgrounds can come to do their best work.
What We’re Looking For
We are looking for an individual to support day-to-day HR and payroll operations. This role offers an opportunity to contribute to well‑organized, compliant, and employee‑centered HR and payroll practices across the organization.
Responsibilities
Support HR and payroll compliance with federal, state, and local payroll tax regulations affecting multistate employees
Manage employer registrations for new states and local tax jurisdictions
Support payroll processing by reviewing employee data, payroll changes, timecard submissions, and payroll documentation
Coordinate with payroll providers and government agencies regarding tax notices, account updates, and compliance matters
Support HR operational functions, including benefits administration, employee records, and HR systems
Support annual compliance reporting and required government filings
Assist with updates to policies and procedures based on regulatory changes
Document standard operating procedures related to HR and payroll compliance
Perform other HR- and payroll-related duties as assigned
Minimum Qualifications
Associate or bachelor’s degree in human resources, business administration, accounting, finance, or a related field preferred
Minimum of 3–5 years of experience in payroll administration, HR operations, or employment compliance
Experience processing payroll for employees working in multiple states
Knowledge of federal, state, and local employment laws and payroll tax regulations
Experience managing state employer registrations and payroll tax accounts
Working knowledge of wage and hour laws, FLSA, state leave laws, and employment compliance requirements
Experience with HRIS and payroll systems such as ADP, Paylocity, UKG, Paycom, Paychex, Workday, or similar platforms
Strong proficiency in Microsoft Excel and Microsoft Office Suite
Excellent organizational skills with strong attention to detail
Ability to prioritize multiple deadlines in a fast‑paced environment
Strong analytical and problem‑solving skills
Excellent written and verbal communication skills
Ability to maintain strict confidentiality and exercise sound judgment
Desired Qualifications
Experience supporting organizations with employees in multiple states
Experience implementing or improving payroll and HR processes
Location
This is a remote position with an option to work from our Cambridge, MA, office, which is accessible by public transportation. HSRI does not permit remote work arrangements based in the U.S. Virgin Islands, Puerto Rico, and outside the United States. Must have unrestricted authorization to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.
Hours
Full-time, Monday-Friday, 40 hours per week
This position allows flexibility in core hours
Additional Information
HSRI offers a comprehensive benefits package which includes:
Health
Short- and long-term disability
Life Insurance
Flexible spending accounts
Education assistance program
10 paid holidays
Remote work stipends (e.g., home office improvements, internet/mobile services)
Salary Range
$57,200- $75,000
Pay is commensurate with skills and experience.
HSRI is committed to pay equity in providing employees with equal pay for equal work and carefully considers a wide range of compensation factors, including, but not limited to, prior experience, education, certification(s), license(s), skills, expertise, location, internal equity, and other factors that are job-related and consistent with the organization’s needs. Our offer of employment takes into consideration total compensation, including benefits.
For more information on HSRI, please visit .
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.