About this opportunity
Franklin Elementary lists this HR/PUBLIC RECORDS ASSISTANT opportunity in port angeles, Washington. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Human Resources/Public Records AssistantSupports the District's Human Resources Department and Public Records Officer (PRO) with the operations of the Human Resources department and with public records requests and public disclosure functions.Specific duties and responsibilities include:Assists with new hire paperwork and orientation, including compensation determination.Process paperwork for new hires.Maintain employee personnel files.Assists with the completion of various state reporting requirements.Process employee benefit information and changes.Works collaboratively with the Director of Human Resources and the Human Resources Secretary to ensure the day-to-day operations of the department run smoothly.Administers the District public records request tracking system and assists with questions about using the system.Coordinates, assigns, and tracks incoming public records requests.Enters all relevant data of public records requests into the public records request tracking system.Corresponds with requestors to acknowledge requests, clarify unclear requests, provide responsive records, and to direct requestors to internal information resources or external web-based information.Monitors response due dates to ensure that mandated response deadlines are met.Receives, logs, monitors, provides and files requested records for incoming records requests.Coordinates communications with requestors and the Public Records Officer as needed.Runs standard reports as scheduled and produces data extracts for analysis upon request of the Public Records Officer.Helps coordinate public disclosure request record retention classifications and schedules.Performs other related duties as assigned.Professional qualifications include:Bachelor's degree in human resources, public administration or related field, one year of experience processing public disclosure requests or as a paralegal; OR any equivalent combination of training or experience that provides the required knowledge and abilities.Ability to develop and maintain strong, productive relationships with other employees, parents, and students where everyone is treated with dignity and respect.Maintain appropriate levels of confidentiality in all matters pertaining to students, parents, staff, and district programs.Knowledge of:Benefits programs including: SEBB, FMLA, PFML, and DRSThe Public Records Act (RCW 42.56)Principles and practices of public records disclosureFederal, state and local laws, rules and regulations related to public records disclosureLegal terminologyElectronic records managementAbility to:work independentlycommunicate effectively both orally and in writinguse tact and diplomacyuse judgment and logical processingmaintain effective interpersonal relationships with a diverse group of individualsmaintain confidentialityoperate office computer using appropriate applications and programsuse crisis intervention skillsdevelop and conduct presentationsfunction as a team membertravel; reliable transportationbe detail oriented and follow tasks through to completion to complete multiple tasks at the same time and meet deadlinesWorking environment includes:Significant: talking, hearingFrequent: standing, walking, sitting, vision, driving, handling paperwork, kneeling, squatting, crawling, reaching above the shoulder, lifting up to 10 pounds, carrying, pushing/pulling, repetitive motion, use of personal computer/phone, looking at computer monitor, ability to adjust focus, moderate noise levels.Occasional: climbing, use of fax machine/copy machine/calculator, peripheral/depth perception, exposure to toxic chemicals/fumes, electrical shock risk, very quiet noise levels.The employee reports to the Public Records Officer or his/her designee as assigned. Work is performed with considerable independence and is reviewed through status reports and meetings.This job description is intended to provide an overview of the requirements of the position. As such, it is not necessarily all inclusive and the job may require other essential and/or nonessential functions, tasks, duties, or responsibilities not listed herein. The Port Angeles School District reserves the sole right to add, modify, or exclude any essential or non-essential requirement at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Worksite address
port angeles, WA, 98362, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.