Job description
💼 HR Specialist
Full-Time Remote | U.S. Business Hours
(Flexibility required for onboarding cycles, payroll timelines, and employee support needs)
🚀 About the Role
We’re hiring an organized and people-focused HR Specialist to support day-to-day HR operations and ensure employees have a smooth experience throughout the full employee lifecycle.
This role plays a critical part in:
onboarding and offboarding,
HR compliance,
payroll coordination,
HRIS management,
employee support,
and operational HR execution.
You’ll work closely with leadership, recruiters, payroll, and employees to ensure HR processes remain accurate, compliant, and efficient.
If you thrive in structured environments, enjoy supporting people, and take pride in operational excellence — this role is a strong fit.
🔥 What You’ll Own
Recruitment & Hiring Support
Post and manage job openings across:
Indeed
career pages
and other job boards
Screen resumes and coordinate interview scheduling
Communicate with candidates throughout early hiring stages
Support recruiters and hiring managers with hiring workflows
Onboarding & Offboarding
Prepare:
offer letters,
onboarding documentation,
orientation schedules,
and employee packets
Ensure completion of:
I-9 documentation,
E-Verify,
tax forms,
direct deposit setup,
and compliance paperwork
Manage offboarding processes including:
access removal,
equipment retrieval,
and exit coordination
HRIS & Employee Records Management
Maintain accurate employee records within HR systems such as:
BambooHR
ADP
Gusto
Zenefits
or similar platforms
Track:
PTO,
benefits enrollment,
employee changes,
and organizational updates
Generate HR reports related to:
headcount,
turnover,
compliance,
and employee data
Payroll & Benefits Coordination
Support payroll preparation and reconciliation processes
Validate hours, deductions, and benefits data before payroll processing
Assist employees with benefits-related questions
Coordinate open enrollment and benefits administration activities
Work closely with finance/payroll teams to ensure accuracy
Policy, Compliance & HR Operations
Maintain HR policies, SOPs, and employee documentation
Ensure compliance with:
FMLA
FLSA
ADA
EEOC
and multi-state labor laws
Maintain audit-ready HR records and documentation
Assist with HR process improvements and operational efficiency initiatives
Employee Support & Relations
Act as a trusted point of contact for employee questions and concerns
Support engagement initiatives and performance management workflows
Escalate sensitive matters appropriately to HR leadership
Coordinate training sessions and compliance certifications
✅ Required Experience & Skills
2+ years of HR support, HR operations, or people operations experience
Experience using HRIS platforms such as:
BambooHR
ADP
Gusto
Zenefits
or similar systems
Familiarity with U.S. labor law compliance
Strong organizational and documentation skills
Proficiency with:
Google Workspace
Microsoft Office
spreadsheets
and HR reporting tools
Strong written and verbal English communication skills
⭐ Preferred Qualifications
SHRM-CP, PHR, or related HR certification
Experience with:
multi-state payroll,
international HR support,
or startup environments
HRIS implementation or process improvement experience
Background supporting SaaS, professional services, or high-growth companies
🧠 What Makes You a Great Fit
You are highly organized and detail-oriented
You balance empathy with professionalism and compliance
You proactively identify operational gaps and inefficiencies
You communicate clearly and professionally with employees at all levels
You are dependable, responsive, and process-driven
You enjoy creating structure and improving workflows
📅 What a Typical Day Looks Like
Coordinate interviews and onboarding activities
Update employee records and HRIS systems
Respond to employee questions regarding:
payroll,
benefits,
PTO,
or HR policies
Validate payroll inputs and compliance documentation
Prepare HR reports for leadership
Support offboarding and employee lifecycle processes
Maintain accurate and audit-ready HR documentation
In short:
You ensure HR operations remain organized, compliant, employee-focused, and scalable.
📊 Key Metrics for Success (KPIs)
100% completion of onboarding/offboarding tasks on time
Payroll and benefits accuracy with zero major errors
HRIS records consistently accurate and updated
Compliance documentation maintained and audit-ready
Employee satisfaction with HR responsiveness and support
Timely completion of HR administrative workflows
🌟 Why This Role Stands Out
Opportunity to support and improve core HR operations
Exposure to full employee lifecycle management
Work closely with leadership and cross-functional teams
Remote flexibility with structured processes and growth opportunities
Meaningful impact on employee experience and organizational operations
🧪 Interview Process
Initial Phone Screen
Video Interview with Pavago Recruiter
Practical Task (HR workflow or onboarding/compliance scenario)
Client Interview
Offer & Background Verification
👉 Apply Now
If you’re:
organized,
people-focused,
operationally strong,
and experienced in HR coordination and compliance,
we’d love to hear from you.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.