About this opportunity
ACL Digital lists this Human Resources Administrative Specialist opportunity in tampa, Florida. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Title: HR Administrative Specialist
Job Type: Full-Time Contract (12+ Months)
Location: Tampa, FL (100% On-site)
Schedule: Monday - Friday, 8:00 AM - 5:00 PM EST
Work Environment: Professional corporate office / front desk reception
Job Overview
We are seeking a proactive, detail-oriented HR Administrative Specialist to support core human resources operations and serve as a front-line ambassador for our organization in Tampa, FL. In this role, you will handle front desk reception, coordinate new hire onboarding, assist with recruiting operations, and provide day-to-day administrative support to HR leadership.
The ideal candidate works well independently, exercises sound judgment with minimal supervision, and maintains strict confidentiality across all HR functions.
Key Responsibilities
Front Office & HR Administration
* Serve as the primary front desk receptionist: welcome visitors, route incoming switchboard calls, manage correspondence, and maintain organized digital and physical personnel files.
* Provide administrative support to executive leadership and cross-functional HR team members.
* Handle inquiries regarding policies, personnel matters, facilities, and procedures, resolving routine questions independently.
* Draft, edit, and format professional correspondence, memos, forms, and presentations using standard office productivity suites.
Onboarding, Recruiting & Personnel Support
* Facilitate New Employee Orientation (NEO) and manage end-to-end onboarding documentation, including I-9 completion and E-Verify processing.
* Assist with recruiting coordination, interview scheduling, and basic applicant tracking workflows.
* Process employment verifications and assist with documentation related to wage garnishments and employee status changes.
* Support the coordination of internal and external events, such as job fairs, open enrollment, benefits presentations, and company wellness initiatives.
Purchasing & Logistics
* Assist with department purchasing: obtain price quotes, enter system requisitions, coordinate approvals, and assist with procurement card (P-Card) reconciliation.
* Coordinate business travel logistics and process staff reimbursement requests.
Required Qualifications
* Education & Experience: High School Diploma (or equivalent) with at least 5 years of related administrative/HR experience, OR an Associate Degree in a related field with 3+ years of experience.
* HR Administration: 3+ years of experience handling human resources administrative and coordination workflows.
* HRIS Systems: 3+ years of hands-on experience using HR information systems (experience with ADP platforms is required).
* Onboarding & Compliance: 2+ years of experience conducting new employee orientation, onboarding workflows, and processing I-9/E-Verify documentation.
* Recruiting Support: 1+ year of experience supporting staff recruiting coordination.
* Front Desk / Reception: 1+ year of experience managing reception desks, switchboards/call routing, and file systems.
* Technical Proficiency: Skilled with standard office hardware (desktop computers, badge printers, multifunction scanners/copiers) and software (Word, Excel, PowerPoint).
* Strong written and verbal communication skills with a proven track record of handling highly confidential records.
Preferred Qualifications
* Experience utilizing Laserfiche document management software.
* Prior experience conducting formal employment and background verifications.
* Familiarity with public-sector or regulated organizational environments.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.