About this opportunity
Lifeline Community Services lists this Human Resources Coordinator opportunity in vista, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Compensation
$25.00 - $30.00 per hour DOE
FLSA Status
Non-Exempt
Location
Vista, CA
Position Overview
At Lifeline Community Services the Human Resources Coordinator provides administrative and operational support to the Human Resources department, ensuring accurate HR records, timely processing of personnel actions, and responsive employee service. This role supports compliance with California employment laws and serves as a key point of contact for employees regarding onboarding, benefits enrollment, and HR documentation. The HR Coordinator plays a critical role in maintaining organized, compliant, and employee-centered HR operations.
Essential Duties and Responsibilities
The incumbent in this position will perform the following duties and responsibilities along with other duties that may be assigned:
HR Administration & Records Management
Maintain accurate and confidential employee personnel files in accordance with California recordkeeping requirements
Process new hire, change, and separation documentation
Manage I-9 completion, reverification, and audits in compliance with federal requirements
Track employee acknowledgments, required notices, and policy sign-offs
Prepare employment verifications and respond to routine HR inquiries
Onboarding & Offboarding Support
Coordinate onboarding logistics, including offer packets, new hire paperwork, system access, and orientations
Ensure timely completion of required forms and trainings
Support offboarding processes, including exit paperwork, equipment tracking, and benefits notifications
Assist with exit interview coordination and data collection
Payroll & Timekeeping Support
Enter and audit employee data in the HRIS and payroll systems
Support payroll processing by tracking changes, resolving discrepancies, and coordinating with payroll providers
Administer timekeeping systems and support employees and supervisors with time entry questions
Assist with final pay coordination and documentation in compliance with California law
Benefits Administration Support
Support benefits enrollment, changes, and open enrollment processes
Serve as a point of contact for employees with routine benefits questions
Coordinate benefits documentation and vendor communications as needed
Maintain benefits records and eligibility tracking
Compliance & Reporting
Track required trainings, licenses, certifications, and compliance deadlines
Assist with posting and distribution of required federal, state, and local employment notices
Support HR audits and reporting requests
Maintain organized documentation to support compliance and risk management
General HR Support
Provide administrative support to the Director of Human Resources and HR Generalist
Assist with recruiting logistics, including interview scheduling and background checks
Prepare reports, spreadsheets, and HR metrics as requested
Participate in HR projects and continuous improvement initiatives
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
High school diploma or equivalent required; associate or bachelor’s degree preferred
Minimum 2-4 years of HR, administrative, or office support experience
Strong attention to detail and organizational skills
Ability to handle confidential information with discretion and professionalism
Proficiency with Microsoft Office and HRIS systems
Strong written and verbal communication skills
Preferred
Familiarity with California employment practices and wage-and-hour requirements
Experience with HRIS and payroll systems like Dayforce, Paycom, or ADP
Bilingual (English/Spanish) a plus
Experience supporting multi-site or program-based organizations
Core Competencies
Accuracy and attention to detail
Customer Service Orientation
Time management and prioritization
Collaboration and teamwork
Commitment to equity, inclusion, and nonprofit values
Discretion and Professionalism: Ability to handle sensitive and confidential information with the highest level of integrity and professionalism.
Technical Proficiency: Advanced proficiency in Microsoft Office Suite, virtual meeting platforms, HRIS, and payroll software.
Medical, Dental, Vision, Chiropractic, Acupuncture, and life insurance 403b retirement plan
PTO: 0-2 years: (15) paid days off, SICK: (6) paid days off, (12) paid holidays
Employee Assistance Program
Flexible spending account
This role operates in a professional office environment, with some flexibility for remote work as needed. Occasional travel may be required to attend off-site meetings or events.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to walk; climb or balance; stoop, kneel or crouch.
Equal Opportunity Employment
Lifeline Community Services is committed to non-discriminatory hiring practices that are focused on equity and inclusion and that balance experience and education as qualifications. Lifeline Community Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, genetics, national origin, protected veteran status, disability status, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
#J-18808-Ljbffr
Worksite address
vista, CA, 92085, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.