Human Resources Operations Specialist

Job description

WARE is one of the nation’s largest and most expansive boiler rental, service, education, and training companies. A family-owned business founded in 1952, WARE has experienced continual growth for over 70 years. The company culture strongly rooted in service, growth and generosity sets it apart, with these core values serving as the foundation of the company’s success.

We’re seeking a Human Resources Operations Specialist to support the day-to-day people operations of our rapidly growing, multi-state workforce. This role coordinates core HR processes, maintains accurate employee information and documentation, and provides responsive, exceptional service to employees.

As a trusted resource and champion of the WARE culture, the Human Resources Operations Specialist helps ensure our people processes are efficient, consistent, scalable, and compliant while creating an employee experience that reflects our core values and supports WARE’s continued growth.

Responsibilities:

HR Operations & Employee Support

Execute day-to-day HR processes and administrative activities, ensuring employee needs are addressed promptly and processes are accurate, consistent, well-documented, and aligned with WARE policies and practices

Coordinate employment eligibility, including background checks, drug screens, and other pre-employment requirements

Reconcile HR and benefits invoices, collaborating with vendors and Accounts Payable to resolve discrepancies and ensure timely payment

Develop, update and maintain HR forms, procedures, checklists, and process documentation

Serve as primary HRIS administration contact, including employee data maintenance, workflow updates, reporting, and troubleshooting to ensure accurate and reliable HR information

Provide backup support for payroll, prevailing wage, and benefits administration

Compliance & Risk Administration

Ensure compliance with federal, state, and local employment requirements and company policies

Communicate and post required employment posters, notices, and workplace postings

Maintain required HR documentation and records to support audits and compliance requirements

Track regulatory changes and support implementation of updated policies and procedures when regulations change

Assist with responding to employment-related requests, audits, and reporting requirements

HR Reporting & Workforce Data

Prepare monthly, quarterly, and yearly HR reports required by HR and other departments

Assist with EEO, OSHA, prevailing wage, and other required employment reporting and recordkeeping

Track key workforce information, including headcount, turnover, hiring activity, training completion, and other key HR metrics

Performance Reviews

Coordinate and assist managers with the performance review cycle, including goal setting, communications, timelines, and completion tracking

Support managers with performance management tools and resources for meaningful performance conversations and development planning

Assist with performance documentation as appropriate

Help ensure performance processes reflect WARE’s values and Daily 7 behaviors

Onboarding, Learning & Development

Coordinate onboarding, compliance, leadership, and job-specific training programs

Administer assessments and LMS assignments, and assist employees and managers with questions

Track required training, maintain accurate training records, and follow up on outstanding requirements

Support the development and maintenance of training materials, resources, and communications

Intranet, Employee Engagement & Surveys

Upload and maintain WARE’s intranet content, including employee resources, policies, announcements, events, and general information

Partner with HR and other departments to keep intranet content accurate, relevant, organized, and up to date

Prepare and administer employee engagement and other surveys, including distribution, participation tracking, and reporting

Ensure HR communications are timely, clear, professional, and consistent with WARE’s culture

Other duties as assigned.

Qualifications

2–4 years of experience in human resources, HR operations, or a related role

Bachelor’s degree in Human Resources, Business, or a related field preferred;

equivalent experience considered

Working knowledge of HR practices, employment processes, and compliance requirements

Experience with HRIS, payroll, benefits, LMS, and other HR technology

Strong organization, attention to detail, follow-through, and ability to manage multiple priorities

Excellent communication, customer service, problem-solving, and relationship-building skills

Demonstrated discretion, sound judgment, and commitment to confidentiality

Ability to work independently while collaborating effectively with employees, managers, vendors, and cross-functional teams

Worksite address

township of new albany, IN, 47150, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.