About this opportunity
System One Holdings, LLC lists this HVAC Agreement Administrative Assistant opportunity in chandler, Arizona. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Commercial HVAC Agreement Administrative AssistantWe're seeking a detail-oriented HVAC Agreement Administrative Assistant to support preventative maintenance agreements, service contracts, and customer accounts. This role is ideal for someone who thrives in a fast-paced service environment and enjoys balancing customer support, contract administration, scheduling, and billing activities.Key Responsibilities:Manage HVAC maintenance agreements, renewals, and customer account recordsCoordinate preventative maintenance scheduling and work order trackingMaintain CMMS/service databases, equipment histories, and contract documentationSupport invoicing, billing, accounts receivable, credits, and rebillsServe as a primary contact for customers regarding service agreements and schedulingGenerate reports, monitor contract status, and ensure accurate recordkeepingProvide day-to-day administrative support for service operationsQualifications:Previous administrative, customer service, or service coordination experience (HVAC, construction, or field service industry highly preferred)Strong proficiency with Microsoft Office Suite, Outlook, Excel, Teams, and AdobeExcellent communication, organizational, and multitasking skillsHigh attention to detail and ability to manage multiple prioritiesHigh school diploma required; Associate degree preferredTyping proficiency of 45+ WPM preferredWhat We're Looking For:A customer-focused professional who enjoys supporting operations, maintaining accurate data, and helping drive successful contract renewals while partnering with technicians, managers, and clients.
Worksite address
chandler, AZ, 85286, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.