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Job description
The Windfall is partnering with an Investment Management Firm located in Flatiron, NY that is seeking to hire an Executive Assistant/Office Manager. You will be joining a close-knit team of eight employees based in New York City, providing Executive Assistance support and managing day to day office operations. You will be working alongside and reporting into the Chief of Staff who will be integral in the training process and growing your career. Daily hours are 10:00am–6:00pm ET, in the office Tuesday–Thursday and WFH Mondays and Fridays. The team also works remotely throughout August and during the last two weeks of December.
RESPONSIBILITIES
Manage executive calendars, appointments, and scheduling
Coordinate internal and external meetings and communicate scheduling changes
Resolve calendar conflicts and adjust schedules as priorities change
Provide day-to-day administrative support to executives and the broader team
Oversee daily office operations and maintain an organized working environment
Coordinate office supplies, equipment, and vendor needs
Prepare meeting spaces and coordinate meeting logistics
Handle confidential information and correspondence with discretion
Work alongside other administrative staff to coordinate coverage and support
Participate in training to learn the firm’s systems, processes, and executive preferences
Assist with office projects and events, as needed
Order and stock kitchen and office supplies
REQUIREMENTS
1+ year of similar prior experience or incredible internships in Hedge Funds, PE, or Consulting
Strong organizational skills and attention to detail
Ability to manage calendars, coordinate schedules, and prioritize competing requests
Interest in executive support and office management
Willingness to learn and participate in extensive training
Ability to work with Microsoft Office and Google Workspace, including Gmail
Strong written and verbal communication skills
Professionalism and discretion when handling confidential information
Team-minded approach and willingness to assist colleagues
Proactive approach to resolving scheduling and office needs
Flexibility to adapt to changing priorities in a small team environment
PACKAGE
$120,000 Base Salary
Discretionary Bonus
100% Health Insurance and Benefits
401k with Match
$50/day food
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Worksite address
new york, NY, 10261, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.