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Job description
Executive Assistant/Office ManagerThe Windfall is partnering with an Investment Management Firm located in Flatiron, NY that is seeking to hire an Executive Assistant/Office Manager. You will be joining a close-knit team of eight employees based in New York City, providing Executive Assistance support and managing day to day office operations. You will be working alongside and reporting into the Chief of Staff who will be integral in the training process and growing your career. Daily hours are 10:00am–6:00pm ET, in the office Tuesday–Thursday and WFH Mondays and Fridays. The team also works remotely throughout August and during the last two weeks of December.Responsibilities:Manage executive calendars, appointments, and schedulingCoordinate internal and external meetings and communicate scheduling changesResolve calendar conflicts and adjust schedules as priorities changeProvide day-to-day administrative support to executives and the broader teamOversee daily office operations and maintain an organized working environmentCoordinate office supplies, equipment, and vendor needsPrepare meeting spaces and coordinate meeting logisticsHandle confidential information and correspondence with discretionWork alongside other administrative staff to coordinate coverage and supportParticipate in training to learn the firm's systems, processes, and executive preferencesAssist with office projects and events, as neededOrder and stock kitchen and office suppliesRequirements:1+ year of similar prior experience or incredible internships in Hedge Funds, PE, or ConsultingStrong organizational skills and attention to detailAbility to manage calendars, coordinate schedules, and prioritize competing requestsInterest in executive support and office managementWillingness to learn and participate in extensive trainingAbility to work with Microsoft Office and Google Workspace, including GmailStrong written and verbal communication skillsProfessionalism and discretion when handling confidential informationTeam-minded approach and willingness to assist colleaguesProactive approach to resolving scheduling and office needsFlexibility to adapt to changing priorities in a small team environmentPackage: $120,000 Base Salary Discretionary Bonus 100% Health Insurance and Benefits 401k with Match $50/day food
Worksite address
new york, NY, 10001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.