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Job description
A global manufacturing company that has been in operation for over 50 years is looking for an Executive Assistant to support 4 executives. The role is hybrid-4 days in office, Fridays remote.
About the Job:
Arrange and manage monthly meetings, create agendas, manage meeting flow, upload presentations to SharePoint
Coordinate and manage travel arrangements
Liaise with candidates, recruiters, and employees to schedule and coordinate interviews, including travel planning when needed.
Manage onboarding tasks including: computer orientation on day one, scheduling intro meetings, sending upcoming group meeting invites, ensure workspace is ready, etc.
Create purchase orders in SAP, track requisitions and orders for future reference
Review cost center spending report and track spending vs. budget.
Trade Show Support: ordering and shipping trade show and / or promotional materials.
Event planning: internal employee events
Send out customer price notifications
Manage facility front office desk, answer doorbell and receive deliveries (front door and dock) and visitors as needed.
Sort mail, log deliveries and distribute packages, FedEx package/label preparation and pickup arrangements
Point of contact vendors: submit work orders;
coordinate timing and completion;
invoice management;
and purchase order creation in SAP
Act as site safety focal point for office workers.
Coordinate and order catering for business meetings as needed
Order supplies for office and maintain supply area.
Review information quarterly to ensure facility and safety information is up to date
About You:
Minimum of 5 years of administrative experience
BA/BS from a college or university a plus
Experience using SAP, SharePoint, or CRM a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Able to create Excel spreadsheets
Flexible team player, willing to step in and assist as needed.
Strong communication skills: written and verbal
Salary, Benefits (medical, dental vision), 401K, Paid Vacation
Hours: 7:30 AM-4:00 PM
Worksite address
long grove, IL, 60049, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.