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Job description
Executive AssistantA large, established faith-based organization in the Greater Philadelphia area is seeking an Executive Assistant to serve as a trusted partner to a senior leader. This is a unique opportunity for a highly organized, proactive, and service-oriented professional who is passionate about supporting a mission-driven organization and helping a busy executive maximize effectiveness and impact.The ideal candidate combines exceptional executive support skills with strong written communication, project management, and relationship-building abilities. This individual will manage a broad range of executive, communications, ministry, and administrative responsibilities and should be comfortable working in an environment where professional responsibilities and organizational mission are closely connected.About the Job:Serve as a trusted right hand to a senior leader, managing priorities, protecting executive time, and ensuring seamless execution of day-to-day responsibilitiesManage a complex calendar, including appointments, internal and external meetings, speaking engagements, leadership meetings, and organizational commitmentsCoordinate domestic and occasional international travel, including flights, accommodations, ground transportation, itineraries, and related documentationManage and prioritize executive communications, including inbox oversight, phone calls, correspondence, and timely follow-up with internal and external stakeholdersDraft and edit executive communications, including emails, letters, recommendations, articles, and other written materialsSupport professional social media and digital communications, coordinating content and messaging in partnership with the organization's communications teamServe as a trusted liaison between the executive, staff, community members, guest speakers, and external contacts, exercising sound judgment regarding access and escalationCoordinate leadership and board meetings, speaking engagements, guest visits, and other organizational activities from planning through follow-upProvide project management support for special initiatives, including written content, educational resources, digital projects, and other executive-led programsAttend select services, events, and speaking engagements to provide on-site executive support, capture follow-up items, and facilitate relationship managementConduct research and assist with preparation of materials for presentations, speaking engagements, and organizational initiativesMaintain executive files, contacts, resources, expense reporting, and administrative systems with exceptional attention to detailHandle highly confidential and sensitive information with the utmost discretion, integrity, and professionalismCompetitive salary based on experience; medical, dental, visionAbout You:5+ years of Executive Assistant, Executive Ministry Assistant, Chief of Staff, or senior-level administrative experience supporting a senior executive or organizational leader preferredStrong alignment with the mission and values of a Christian faith-based organization and comfort working in a ministry-oriented environmentExceptional written and verbal communication skills with demonstrated ability to draft polished executive correspondence and contentHighly organized and proactive with excellent time management, prioritization, and follow-throughStrong judgment and emotional intelligence with the ability to interact effectively with employees, community members, senior leaders, and external stakeholdersService-oriented, approachable, and relationship-focused while maintaining appropriate professional boundaries and confidentialityComfortable managing multiple priorities and shifting between executive support, communications, projects, and relationship managementStrong proficiency with Microsoft Office Suite, Google Workspace, Evernote, Asana, social media platforms, and web-based productivity/project management toolsTechnologically savvy and comfortable learning new digital platforms and communication toolsAssociate degree or equivalent experience required; bachelor's degree preferredFull-time schedule -- generally Sunday through Thursday. Regular Sunday morning and periodic weekday evening availability required to support services, meetings, and organizational activities. Some flexibility in weekday office hours, with occasional availability outside business hours required to meet business needs.
Worksite address
audubon, PA, 19407, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.