About this opportunity
University of California - San Francisco lists this International Program Coordinator opportunity in san francisco, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Department Description:
Multi-Partner Consortium to Expand Dementia Research in Latin (ReDLat)
This project fosters a Consortium with support from multiple partners whose goal is to expand dementia research in Latin America and the Caribbean (LAC). The Consortium aims to combine genomic, neuroimaging and behavioral (clinical, cognitive) and social determinants of health data to improve dementia characterization and identify novel inroads to treat neurodegeneration in diverse populations. This >5-year project constitutes an unprecedented opportunity to continue fostering regional synergy and multidisciplinary research to promote harmonization of global strategies to treat and, ultimately, prevent dementia in diverse and underserved populations around the world. We have developed an innovative, harmonized, and cross-regional approach on two of the most prevalent neurodegenerative disorders: Alzheimer's disease (AD) and frontotemporal dementia (FTD).
This project provides a basic platform anchored in Argentina, Brazil, Colombia, Chile, Mexico, and Peru, that is supplemented with clinical research expertise from the University of California, San Francisco (UCSF) Fein Memory and Aging Center, genomics expertise from the University of California, Santa Barbara, and bioinformatics infrastructure and expertise from HudsonAlpha. Satellite projects also expand the initial ReDLat initiative to include family assessments, EEG recordings, natural speech analysis, epigenetics, circadian characterization, and learning experiences.
ABOUT THE EDWARD AND PEARL FEIN MEMORY AND AGING CENTER
The mission of the Edward and Pearl Fein Memory and Aging Center (Fein MAC) is to provide the highest quality of care for individuals with cognitive problems, to conduct research on causes and cures for degenerative brain diseases, and to educate health professionals, patients and their families. More information at
ABOUT UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences
Job Summary:
The International Program Coordinator provides administrative and program management for the Multi-Partner Consortium to Expand Dementia Research in Latin (ReDLat) research study. They provide administrative coordination for international subcontracts for institutions primarily located in Latin America and the United States, providing budget preparation guidance for new subcontracts as well as subcontract amendments, as well as invoice review before invoices are submitted for payment. They assist in coordinating multi-national research committees and the annual meeting of researchers. Additionally, they assist the investigators and
program manager with development of new grant proposals, including liaising with UCSF's pre-award team, preparing budgets and budget justifications, managing submission timelines, and preparing IRB and administrative documents for the grant submission. The Program Coordinator works in a mission-driven work environment and is adept at managing multiple competing priorities. Written and spoken Spanish and/or Portuguese language skills are a plus.
%
of time
Essential Function (Yes/No )
Key Responsibilities
50%
YesProvide administrative coordination for large number of international subcontract sites
Subcontract preparation and amendments:
Provide guidance to sites to assist with preparation of budgets, justifications, scopes of work, and fund advance budgets for new subcontracts
Coordinate subcontract budget amendments
Interface and correspond with UCSF pre-award team, answering questions and responding to requests
Gather IRB approvals, hardship letters, PI assurances, registration numbers
Follow up with UCSF subcontract desk, answering questions and responding to requests
Communicate with sites, answering questions, providing translations
Follow up with UCSF post-award team to ensure proper budget allocation
Provide guidance to subcontract sites on invoice templates and procedures
Maintain team internal database of subcontract invoices
Fiscal and budget oversight:
Review all subcontract invoices for accuracy before submission for payment
Meet with sites as needed to answer budget and invoice questions
40%
Provide program coordination for international researcher collaboration
Coordinate research committees:
Maintain accurate email lists for each working group
Schedule meetings
Prepare agendas and share with chairs, coordinate speakers, prepare data for presentation
Manage agenda during calls
Take notes, track action items, follow up on action items
Manage review of collaboration requests
Assist with annual meeting preparations:
Prepare invitations
Manage attendee list
Draft agendas & arrange speakers
Coordinate travel
Manage database access requests:
Liaise with investigators and Industry Contracts Division for establishment of new data use agreements
Request/track accounts for new users in various Fein Memory and Aging Center databases
10%
YesAssist investigators and program manager with development of new and renewal grant applications
Interface with UCSF pre-award team
Manage grant submission timelines
Prepare subaward documents and obtain necessary approvals
Draft budgets & budget justifications
Review and edit NIH biosketches
Draft letters of support
Draft IRB and administrative documents for proposals
100%
(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)
Required Qualifications:
Bachelor's degree in related area and minimum three years of experience / or equivalent experience / training
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Ability to use discretion and maintain confidentiality
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Willingness to periodically travel internationally
Preferred Qualifications:
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Solid knowledge of common University-specific computer application programs
Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
Spanish language skills
Portuguese language skills
Experience working with financial aspects of NIH grants
Required Qualifications:
Bachelor's degree in related area and minimum three years of experience / or equivalent experience / training
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Ability to use discretion and maintain confidentiality
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Willingness to periodically travel internationally
Preferred Qualifications:
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Solid knowledge of common University-specific computer application programs
Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
Spanish language skills
Portuguese language skills
Experience working with financial aspects of NIH grants
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.