Job description
This internship is designed for a college student who is highly organized, detail-oriented, and comfortable working behind the scenes to keep a professional services firm running smoothly. This role is administratively heavy and will support recruiting, operations, sales, and marketing efforts. You will work closely with recruiters and firm leadership and will be trusted with time-sensitive, confidential work.
Duration: October 2026 to January 2027
Pay: $16 per hour
Location: Must live in Wisconsin
RESPONSIBILITIES:
Key Responsibilities
Recruiting & Administrative Support
Schedule phone and on-site interviews using Outlook and shared calendars
Conduct initial phone screens using a structured template and accurately document notes
Manage candidate communication, follow-ups, and scheduling logistics
Update and maintain applicant tracking systems and internal recruiting databases
Post job openings and manage job-related documentation
Operations & Technical Support
Manage shared folders, documents, and internal files
Assist with data entry, reporting, projects, and internal process documentation
Support recruiters across multiple client projects with administrative tasks
Maintain organization and accuracy across multiple systems and tools
Marketing & Research Support
Assist with basic marketing tasks such as updating content, organizing materials, and light research
Support sales and marketing initiatives through research, list building, or data cleanup
Help maintain consistency across documents, templates, and materials
Qualifications
Currently enrolled in college (Business, Marketing, Communications, HR, or related field preferred)
Strong administrative and organizational skills with high attention to detail
Comfortable on the phone and interacting professionally with candidates and internal teams
Strong technical skills with Microsoft Office Suite
Interested in learning more about recruiting
Experience or coursework in marketing, marketing tools, and content strongly preferred
Able to manage multiple tasks and deadlines without constant supervision
Professional demeanor and strong business judgment
Must be able to handle confidential information responsibly
What You’ll Gain
Hands-on experience supporting real client work in a professional consulting environment
Exposure to recruiting operations, systems, and workflows
Training, guidance, and hands-on work sourcing and recruiting candidates
Practical administrative, technical, and organizational experience employers actually value
Direct mentorship and feedback from experienced professionals
The Panaro Group is a woman-owned recruiting consulting firm based in Pewaukee, Wisconsin. We partner with organizations to solve complex hiring challenges and make confident decisions about their talent needs. Our experienced team provides customized recruiting solutions while building lasting relationships with our clients and candidates. We are committed to delivering exceptional service through clarity, integrity, and genuine humanity for connecting great people with great organizations.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.