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Job description
Secretary Class II - LHS Attendance SecretaryInterested persons should apply by following the directions below:Log onto the Lebanon City Schools WebsiteFrom the Home Page, Click on EmploymentThen Available PositionsThen PositionsYou will see a list of available positions, click on the RED Apply Button next to the position you're interested in applying for, and this will take you to The Greater Cincinnati School Application Consortium to complete an online application.Internal Applicants (Lebanon City School Employees) please follow the link in the job posting emailPosting expires at 2:00 p.m. on Wednesday September 30, 2026Job DescriptionPosition: Secretary - Class IIReports to: Building PrincipalEmployment Status: Regular/Full-time FLSA Status: Non-Exempt Contract Days: 197 Days LHS Attendance SecretaryBargaining Unit: OAPSE Description: General office duties, answer phones, direct calls accordingly, greet visitors, assist staff. Provide clerical and medical assistance for the efficient and effective operation of the school administrative offices. Assist where appropriate the instructional and support staff as well as students, parents and members of the community NOTE: The lists below are not ranked in order of importanceEssential FunctionsEnsure safety of students and staffPlace, receive and route telephone calls, record appropriate messages and greet visitorsPrepare correspondence and other typing/word processing duties as directed by the PrincipalDeposit and account for all monies received following district guidelinesPrepare homeroom enrollment and various enrollment reportsPrepare supply, material and equipment requisitionsPrepare attendance and announcement list for staffPrepare and maintain all pertinent information on students including transportation informationAssist in the maintenance of the uniform filing system for all information, student files and other pertinent dataHandle routine correspondence independentlyPerform back-ups on the computer systemRetrieve emails and reports on a dailyPerform bulk mailingAssist in the creation and distribution of handbooks, forms, brochures, booklets and ports for staff, student and parent informationWithdraw students as neededAssist in the maintenance of scheduled appointments, conferences, and interviews for PrincipalAssist in the maintenance of student and personnel folders and emergency cards via computer data baseAssist in the preparation transcripts requests, including those for withdrawn studentsMaintain sign in/out registerAdminister medication to students in the absence of the school nurse or clinic nurseAdminister first aid when necessaryCheck for head lice in the absence of the school nurse, or clinic nurseServe as the point of contact in the absence of the school nurse, or clinic nurseContact parents/emergency contacts if severe student injuriesPrepare statistical and routine reports, memoranda, bulletins, etc.Assist in the coordination of maintenance, repair, and supplies for copy machine, fax machine and other office equipmentProcess new student informationMaintain building usage schedules and documentsSecure substitutes as needed and see to their needsMaintain communication with directors and supervisors as neededContact parents of students who have not reported to school by designated timeUse EMIS/DASL for registration, etc.File, collate, copy, and distribute materialsCollect record fees, field trip fees, lost book fees etc., bill students for unpaid feesMaintain student EMIS/DASL information, e.g., change of address, phone number, guardian, medical history, etc.Assist in the scheduling and processing for parent conferences and paperworkOversee discipline of students who are sent to the office when no one is availableRespond to routine questions and requests in an appropriate mannerAssist with student schedulingIssue appropriate passes to studentsPrepare tardy lettersPrepare academic progress reports for mailingDistribute department and individual classroom supplies, teacher and student handbooksMake contacts with the public with tact and diplomacyMaintain respect at all times for confidential information, e.g., custodial papers, IEP's, birth certificates, grades, medications and health restrictions, court documents and papersInteract in a positive manner with staff, students and parentsPromote good public relations by personal appearance, attitude and conversationAttend meetings and in-services as requiredServe as a role model for studentsCarry out and enforce Board PoliciesOther Duties and ResponsibilitiesPerform other duties as assigned by the Principal or Superintendent or designeeQualificationsHigh school diplomaTwo to three years related experienceAcceptable BCII report and FBI reportSuch alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriateRequired Knowledge, Skills, and AbilitiesAbility to work effectively with othersAbility to work independentlyAbility to communicate ideas and directives clearly and effectively both orally and in writingEffective, active listening skillsOrganizational and problem solving skillsAbility to generate correspondence independentlyExcellent computer skillsAbility to utilize appropriate computer softwareAbility to prioritize and complete job assignmentsAbility to communicate with all types of peopleEMIS/DASL knowledgeBasic first-aid trainingKnowledge of medication disbursementBookkeeping and accounting skillsEquipment OperatedComputer/printer10 key adding machineCopy machineTypewriterFax machineStamp machinePostage scalesScannerTelephoneLaminator machineAdditional Working ConditionsFrequent exposure to blood, bodily fluids and tissueFrequent interaction among unruly childrenFrequent repetitive hand motion, e.g., computer keyboard, typingFrequent requirement to sit, stand, walk, talk, hear, see, read speak, reach, stretch with hands and arms, crouch, kneel, climb and stoopFrequent requirement to lift, carry push and pull various items up to a maximum of 40 poundsOccasional requirement to push and pull up to a maximum of 100 pounds on wheels, e.g., copier, tablesOperation of a vehicle under inclement weather conditions, i.e., being prepared to come to school on all scheduled workdays, except calamity daysOccasional exposure to loud noisesThis job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.
Worksite address
lebanon, OH, 45036, US
Who can apply
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