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Job description
Job Summary:
We are seeking a highly organized and proactive full-time Legal Administrative Assistant to support our team of attorneys with day-to-day administrative and clerical tasks. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. This role is essential to ensuring smooth operations and effective support to our legal team.
Key Responsibilities:
Perform daily administrative tasks like scanning, mailing, and organizing files electronically using Practice Master
Routinely monitor court dockets for updates and notify attorneys of key changes
E-file legal documents in state, federal, and appellate courts as needed
Experience with Odyssey and/or PACER filing systems
Schedule and coordinate depositions, court hearings, and meetings
Prepare and organize court filings, including drafting basic notices and formatting legal documents
Prepare and maintain trial and hearing binders
Send courtesy copies and proposed orders to judges and opposing counsel
Communicate professionally on behalf of attorneys, including drafting and sending emails and letters
Answer incoming calls, relay messages, and respond to routine inquiries
Monitor and prioritize emails and assist with managing attorney calendars
Order case files and records from various circuit clerk offices
Ensure all administrative support needs are met promptly and accurately
Perform general office duties and support tasks as assigned
Qualifications (required):
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe
Excellent verbal and written communication skills
Exceptional organizational and time-management abilities
High attention to detail and accuracy in all tasks
Comfortable handling confidential information
Ability to work independently and manage multiple responsibilities
Positive attitude, flexibility, and a team-oriented approach
Qualifications (preferred):
Previous experience in a legal administrative setting preferred
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.