About this opportunity
CapLeo Global lists this Legal Administrative Support opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Legal Administrative SupportDuration: 9 months with possibility of extensionLocation: 300 Park Ave, New York, NY 10022Shift hours: 01 shift; Flexible, between 24 – 32hrsNote: The manager is seeking someone who has extensive experience using the GSuite / Google Workspace tools. This is the platform used for their day-to-day operations. An individual who can navigate and maximize the capabilities of Google Suite would greatly benefit the team.ResponsibilitiesScheduling meetings for Office of the General Counsel (OGC) members and other Global Legal Organization (GLO) team members who have larger meetingsAssist with arranging any large GLO/Division meetingsWould interact by phone and online meetings with team members outside of the USPrepare, monitor, and follow up on expense reports for OGC membersTravel SupportLiaise with destination admins/GLO members regarding the travelPrepare, monitor, and follow up on requisite visas and other travel requirements (eg vaccines)Book accommodation and ensure transportation has been arrangedEnsure calendars are up to dateCreate and format presentations in Google SlidesProvide support on editing presentations in Google Slides and fixing problems with documents in Google Docs and Microsoft WordMonitor physical mail for GLO team members, and deliver from mailroom to team member officesHelp with preparation for, running of, and follow-ups from the GLO Quarterly WebcastManage annual holiday party, Client Cares events, etc.Register visitors with lobby/security, arrange for security badgesBook meeting rooms and visitor officesProvide coverage when Chief Legal Office's (CLO) admin is absentManage access to Onit system via OktaTroubleshoot minor Onit issues, assist with standard/routine updatesManage creation of new Google Groups and maintenance of existing onesAssist with onboarding of new GLO employees - computer set-up. Potential Google trainingMaintain GLO Tools Google Slide DeckAssist with documentation of new Onit toolsCreate and manage Looker Studio dashboardsRequired CompetenciesHigh level of expertise with Google Suite of tools, particularly Google Slides, Docs and Sheets, as well as Microsoft Word, Excel and PowerPoint. Knowledge of Looker Studio a plus.Collaborative, friendly, energetic – will need to work well with executive AdminsCreative problem-solverProficient Gmail, Google Calendar, Google Slides, Google Sheets, Google Docs
Worksite address
new york, NY, 10022, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.