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Job description
Executive Assistant – Legal FirmLocation: US - Philadelphia Employment Type: Full-Time Department: Legal Administration Position SummaryWe are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior partners and legal executives. The ideal candidate will have a strong understanding of legal environments, excellent communication skills, and the ability to multitask effectively in a fast-paced office.Key ResponsibilitiesManage calendars, schedule meetings, and coordinate travel arrangements for partners and attorneysDraft, proofread, and manage correspondence, legal documents, and reportsAct as liaison between executive leadership and internal/external stakeholdersMaintain confidentiality of sensitive documents and legal proceedingsAssist with case preparation, filing, and documentation managementOrganize and support client meetings, including handling logistics and minute-takingCoordinate billing, expense reporting, and other administrative tasksMonitor deadlines, court dates, and compliance requirementsSupport project management and implementation of internal initiativesQualifications & SkillsProven experience as an executive or legal assistant, preferably in a law firmStrong knowledge of legal terminology and proceduresExceptional organizational and time-management abilitiesAdvanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint)Excellent written and verbal communication skillsAbility to handle confidential information with integrityProfessional demeanor and client-focused attitudeDegree or certification in Business Administration, Legal Studies, or related field is an asset
Worksite address
philadelphia, PA, 19102, US
Who can apply
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