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Job description
Legal Secretary (Construction) – SacramentoWeintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.The OpportunityWeintraub Tobin is seeking a full-time (40 hours per week), experienced Legal Secretary to join the Construction Practice Group in our Sacramento office. This role combines litigation secretarial support with transactional responsibilities related to construction contracts and revisions. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced legal environment while delivering exceptional client service.ResponsibilitiesMaintain attorney calendars by scheduling court appearances, hearings, depositions, mediations, arbitrations, client meetings, conferences, travel, and other appointments while monitoring critical deadlines and filing requirementsPrepare, revise, proofread, format, and finalize a wide range of legal documents, including litigation pleadings, motions, discovery, briefs, correspondence, and construction-related transactional documents such as contracts, subcontracts, amendments, and change orders, with a high degree of accuracyCoordinate case preparation and ensure high-priority assignments are completed in a timely mannerPrepare documents for state and federal court filings, discovery, arbitration, mediation, and hearings, including electronic filingsSchedule couriers, court reporters, expert witnesses, and other litigation support servicesCoordinate the preparation of charts, graphs, exhibits, and other courtroom or presentation materialsComplete and submit conflict check forms, new matter requests, and other matter opening documentationMaintain all client matter files and documents within iManageRepresent attorneys by communicating and obtaining information, following up on delegated assignments, and exercising sound judgment regarding matters requiring attorney attentionCoordinate communications with clients, courts, opposing counsel, vendors, experts, consultants, court reporters, and outside service providersMaintain professional relationships with clients while preserving the confidentiality of attorney-client communicationsPrepare expense reports, enter attorney time, and review and edit pre-billsAnswer and screen telephone callsSend, receive, and manage attorney email and facsimile communications, as neededRead, sort, and distribute incoming mail; prepare and process outgoing mail in accordance with office procedures, coordinating special delivery services when necessaryPhotocopy, scan, assemble, and distribute documents and binders as requiredCollaborate with attorneys, paralegals, and administrative staff to ensure timely completion of projects and provide cross-coverage as neededPerform other administrative and legal support duties as assigned, including providing assistance to other legal secretaries as neededSkills and Abilities5+ years of legal secretary experience supporting litigation attorneys, preferably within a construction, commercial litigation, or business litigation practiceExperience supporting attorneys with construction contracts and/or commercial agreementsKnowledge of federal and state court filing procedures, including e-filing requirementsFamiliarity with AAA, JAMS, and other arbitration and mediation filing requirementsAdvanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)Typing speed of at least 50 WPMSolid drafting, proofreading, and formatting skills for complex legal documentsExperience with document management systems, time entry, billing, and litigation support softwareSuperior attention to detail and a high degree of accuracyStrong analytical, organizational, and problem-solving skillsStrong written and verbal communication skills with a client-focused demeanorAbility to manage multiple priorities, work effectively under pressure, and consistently meet deadlinesSelf-motivated with ability to work independently and collaboratively as part of a teamReliable attendance, flexibility, and the ability to thrive in a fast-paced environmentEqual Employment OpportunityThe Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee's religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.Salary range: $82,000-$95,000 (based upon years of experience)
Worksite address
sacramento, CA, 95894, US
Who can apply
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