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Job description
Legal SecretaryAllen Matkins, a law firm with deep roots in real estate, has grown to include prominent litigation, corporate, tax, labor and employment, land use, and environmental practices. For nearly 50 years, Allen Matkins has partnered with clients across myriad industries and markets, driven by a commitment to hiring and developing top talent.Under general supervision, the Legal Secretary performs secretarial tasks related to the specific work and function of assigned attorneys and other timekeepers. The Legal Secretary maintains a general knowledge of the Firm's practice areas and a specialized knowledge of the assigned attorneys' practice area(s) and clients. The Legal Secretary ensures client relations and satisfaction are attained in all areas of position.Essential duties and responsibilities include:Perform general secretarial duties, including, but not limited to: correspondence, coordinating and scheduling meetings and appointments as requestedDraft, edit, proofread and finalize practice-specific legal documents and redline comparisonsAssist with various parts of closings, including, but not limited to: reviews, signature packets, signature pages, finalizing documents, organization, and distributionProvide professional client relationship management and high level client servicePrepare closing binders and indexes upon closing of transactionsPrepare, file, and/or order corporate documentationPrepare and ensure client intake information follows conflict proceduresMaintain attorney filesMaintain updated calendar and current client contact listsMulti-task, manage and process desk work flowEnsure work is complete, accurate and timelyPrepare expense reports, timesheets and make travel arrangementsCalendar administrative dates as requestedDirect attorney billing and collection efforts and handle invoice correspondence as instructedProvide knowledge and procedural mentorship for new attorneysUtilize required software, including firmwide workflow program, BigHandAttend training sessions offered by the Firm as required or requestedProfessionally cross-collaborate on a daily basis with other legal secretaries as well as other departments within the Firm to facilitate highest possible legal supportRetain a notary commission and perform notarial acts for Firm business, as requestedAct as a mentor for junior staff and new employees, as requestedProvide peer supportOther duties as assignedEducation and/or experience: High school diploma or equivalent; college degree strongly preferred. Minimum 3-5 years of law firm experience strongly preferred.Qualifications include:Ability to work through complex document markups and instructions in an accurate and timely mannerAbility to handle various assignments simultaneously and prioritize tasks in a high-pressure environment while being responsive and meeting deadlinesAbility to troubleshoot documents quicklyExcellent interpersonal, verbal, written and grammar communication skillsStrong commitment to producing quality results and fostering a culture of customer satisfactionMinimum typing speed of 70 wpm with high level of accuracyStrong proofreading and word processing skillsStrong technology skills and proven ability to learn new technology and software quicklyAdvanced proficiency in Adobe, MS Word, Excel, DocuSign, Aderant, and time entry softwareMust be proactive team player, flexible, organized and attentive to detail in all levels of workPositive, no-task-too-small attitude and willingness to adapt to changing business demandsAbility to work core business hours with flexibility for overtime, as requiredAbility to interact effectively with clients, attorneys, staff and managementOther duties may change at any time with or without notice.Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.Allen Matkins offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $80,000.00 - $120,000.00 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.
Worksite address
san francisco, CA, 94111, US
Who can apply
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