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Job description
Base pay range
$30.00/hr - $35.00/hr
Direct message the job poster from Rylem Staffing
Assistant Matter Mobility Reviewer
Location: Seattle, WA (Hybrid – 3 days onsite)
Contract Duration: 3 months initial contract with a high chance of extension and/or conversion
Pay Rate: $30-35/hour (W2)
Start Date: ASAP (Replacing a contractor leaving to practice law)
The Matter Mobility Reviewer role is ideal for candidates with strong analytical skills, sound judgment, and a proactive, detail‑oriented approach. While familiarity with IP, trademark work, and legal documentation is beneficial, the position requires more than basic data verification—it involves interpreting information, identifying discrepancies, and applying established guidelines to ensure accuracy and consistency. Candidates should be comfortable reviewing files dating back to the pandemic, managing client materials within a law firm environment, and working with legal terminology and procedures relevant to the assignment.
Key qualities of a strong candidate
Strong analytical and critical‑thinking skills
Prior experience with document review; paralegal background preferred
Knowledge of client file management within a law firm setting
Understanding of legal terminology, IP processes, and trademark‑related documentation
Ability to ask thoughtful questions and clarify processes, training, and available resources
Comfortable handling sensitive data and reviewing complex applications
Excellent prioritisation, organization, and deadline‑management abilities
Strong communication skills and the ability to work independently and collaboratively
Key Responsibilities
Review physical and electronic client files related to outgoing matter transfers in accordance with firm guidelines and protocols.
Maintain accurate tracking of workstreams, ensuring timely and thorough review completion.
Escalate issues related to file content to the supervising paralegal as needed.
Collaborate closely with the Information Governance team to manage priorities and deadlines.
Ensure compliance with confidentiality and file integrity standards.
Assist with additional tasks and special projects as assigned.
Qualifications
Experience working in a law firm environment , ideally with IP or trademark‑related files .
Strong knowledge of client file management systems and legal procedures.
Paralegal certification or equivalent experience a plus.
Strong written and verbal communication skills.
Ability to work independently and collaboratively in a deadline‑driven environment.
Familiarity with Microsoft Office, network file shares, and ability to learn new software quickly.
Ability to lift boxes/files to 35 pounds and manage physical file handling.
Requirements
Associate degree or equivalent work experience in a legal setting.
Must be available to work onsite in Seattle 3 days per week.
Ability to meet standard physical demands of the role, including lifting and moving file boxes.
Standard business hours: 8:00 AM – 6:00 PM (schedule flexibility may be required to meet deadlines).
Office and remote setup (3 days onsite, 2 remote).
Use of standard office tools and equipment (PC, scanner, videoconferencing, etc.).
Some travel may be required depending on project needs.
Why Join?
Long‑term stability
Reputable law firm environment
Opportunity to work on high‑impact IP and legal document projects
Collaborative team and supportive leadership
Seniority level
Mid‑Senior level
Employment type
Contract
Job function
Administrative
Industries: Law Practice
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Worksite address
seattle, WA, 98127, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.