About this opportunity
LHH lists this Litigation Assistant opportunity in san jose, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Overview
Litigation Secretary — San Jose, CA. Hybrid (2 days onsite/week after 90 days). Top Am Law Firm. This position supports a prestigious legal team handling complex and high-stakes litigation matters. After a 90-day onboarding period, the schedule includes a hybrid work model with 2 days onsite and 3 days remote each week.
Position
Litigation Secretary
San Jose, CA
Key Responsibilities
Provide high-level administrative and litigation support to attorneys and paralegals in the Litigation practice group
Prepare, format, and revise legal documents including pleadings, discovery, motions, subpoenas, and correspondence
File legal documents with federal and state courts, including e-filing using court-specific platforms
Manage attorney calendars, schedule meetings, coordinate travel, and maintain docket reminders
Open new matters, manage files, and maintain document management systems in accordance with firm protocols
Process expense reports, time entry, and billing tasks in a timely and accurate manner
Communicate with clients, court personnel, and opposing counsel professionally and confidentially
Maintain a high level of discretion and professionalism at all times
Qualifications
Minimum 5 years of litigation secretary experience in a large or mid-size law firm environment
Strong knowledge of federal and California state court rules and procedures
Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint) and legal document management systems
Experience with court e-filing platforms (e.g., CM/ECF, California courts)
Excellent written and verbal communication skills
Ability to prioritize multiple tasks with accuracy and attention to detail
Strong organizational and time management skills
Professional demeanor and ability to work both independently and collaboratively
Why Join Us
Prestigious Am Law firm environment with exposure to high-profile litigation matters
Hybrid work model offering flexibility and work-life balance
Top-tier benefits including comprehensive health coverage, 401(k) match, paid parental leave, and wellness initiatives
Supportive and inclusive workplace culture committed to professional development
Equal Opportunity Employer
We are an Equal Opportunity Employer and are committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.
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Worksite address
san jose, CA, 95199, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.