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Job description
Bookkeeping And Accounts Payable AssistantMust perform a wide variety of bookkeeping, accounts payable, and office related functions. Primary responsible for all aspects of accounts payable processes, accounts receivable processes, and other district-wide support duties including cross training.Responsibilities and duties include:Assist in maintaining general order and efficient operation in the Business Office and other aspects of the district/schools as neededRoutinely perform and/or implement district level functions, office functions, operations, procedures, and systems that support and enhance district level and school level operationsTake initiative and provide assistance to the staff, teachers, administrators, students and parentsInput and maintain data with precision and accuracy in print documents and electronic systems, as neededUse independent judgment to analyze the operations in the business office, identify potential problems, bring them to the attention of appropriate staff and/or administratorsExercise independent judgment in correcting errors or omissions in print and electronic files, procedures, operations and functionsReview & enter purchase orders following the unified chart of accounts; monitor and manage account balancesMaintain accurate financial recordsEnsure materials/supplies needed for the operation of the school are availableProcess forms and maintain accurate records of students and staffMaintain legally required and appropriate levels of confidentialityCross train and provide support in other roles in the business office and other offices as necessaryCreate and distribute routine and confidential internal and external communication in print and electronic form as requestedEffectively use productivity software to organize and maximize the efficiency of the business officeUse electronic media such as email and the school and district website to communicate with staff and the communityMaintain a regular filing system as well as appropriately locked files of confidential staff records and other information, and prepare them for permanent storageProcess incoming telephone calls, mail, and other correspondence, maintains accurate records of these communication, and forwards relevant information to teachers, staff, guidance counselors and administrators, as appropriateExercise patience and tact when dealing with parents, students, teachers, administrators, and the publicOccasionally, yet essential to this position, the individual must meet deadlines with severe time constraints; the position may require the employee to work irregular or extended hours, direct responsibility for the safety, well-being, or work output of other people, and meet multiple demands from several peopleDrive to and from the middle school, high school, and other locations as neededWork collaboratively and professionally with staff, teachers, and administrators in the FosterGlocester Regional School District, and the communityAssist staff, teachers, and administrators in the performance of duties such as copying, form completion, assembling materials, etc., to support the operations of the district as requestedFacilitate and support the implementation of school, district and state initiativesPerform the functions of the position in accordance with the Code of Professional Responsibilities, governing laws and regulations, and all School Committee and district policies, procedures, and administrative directivesPerforms other related duties and responsibilities as assigned by the Business Manager or designee
Worksite address
harmony, RI, 02829, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.