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Job description
Job TitleCore ResponsibilitiesTransaction Workflow AutomationBuild and maintain AI-powered workflows that automate repetitive tasks such as document intake, data entry, compliance checks, and deadline tracking.Integrate AI tools with internal data repositories, e-signature platforms, and transaction management systems.Identify bottlenecks in the transaction lifecycle and deploy automation to reduce turnaround time.Intelligent Document ManagementUse AI to extract, classify, and validate data from contracts, disclosures, inspection reports, and lender documents.Ensure accuracy of AI-generated summaries and redlinesCreate structured storage repositories for contracts, addenda, and other legal notices with attached meta-data to allow rapid retrieval.Lease Data Intelligence and AutomationImplement AI tools that abstract data from complex industrial leases, amendments, and site-specific addenda.Automate recurring tasks such as rent escalations, critical date tracking, renewal notifications, and CAM reconciliation workflows.Integrate AI systems with lease administration platforms and internal data repositories such as HR systems and external data repositories such as utilities.Maintain AI-assisted filing tools for legal documents, abstracts and landlord/tenant correspondence.Portfolio Analytics and Predictive ModelingBuild dashboards and models that forecast lease and overhead costs across multiple business units and/or geographical regions.SupportTrain staff on how to use AI tools effectively.Serve as the primary point of contact for troubleshooting AI-related issues.Create user guides, best-practice workflows, and training materials.System Integration & Vendor ManagementOversee implementation, testing, and optimization of AI toolsCoordinate with IT to ensure secure and reliable system performance.Required Skills & QualificationsStrong understanding of AI tools for document processing, workflow automation, and analytics.Ability to translate operational and financial needs into technical requirements.Familiarity with Sharepoint, e-signature tools, and transaction management (Costar) software.Strong communication skills and comfort training non-technical users.Background in data analytics, industrial operations, or process engineeringExperience with prompt engineering or AI model customization.High attention to detail and commitment to compliance.Preferred QualificationsExperience in industrial real estate, manufacturing operations, lease administration, or corporate real estate.Background in corporate real estate strategyExperience with API integrations or low-code/no-code automation platforms.Success IndicatorsReduced transaction processing time.Improved accuracy and speed of lease abstraction and data validation.Reduced administrative workload through automation of recurring tasks.Better visibility into portfolio costs, footprint, and critical deadlinesSafety RequirementsAll employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.Quality and Environmental ResponsibilitiesDepending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.Culture CommitmentEnsure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:Integrity – Create an Environment of TrustCollaboration – Innovate Through the Sharing of IdeasAccountability – Own the Process and the OutcomeRespect – Recognize the Value in EveryoneEnthusiasm – Find a Sense of Purpose in WorkCoherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.If you need assistance or an accommodation due to a disability, you may contact us at
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santa clara, CA, 95050, US
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