About this opportunity
JLRD, Inc lists this Marketing, Business Development and Proposal Coordinator opportunity in west palm beach, Florida. Review the employer’s description below for duties, qualifications and application requirements.
Job description
JLRD, Inc. is a Florida-based MEP (mechanical, electrical, plumbing) and fire protection consulting engineering firm founded in 1991. Headquartered in West Palm Beach with offices in Merritt Island, Jacksonville, and Tampa, JLRD delivers all four engineering disciplines in-house across healthcare, education, government, federal, aviation, utilities and infrastructure, commercial and mixed-use, hospitality, residential, and mission-critical facilities.
The full job description covers all associated skills, previous experience, and any qualifications that applicants are expected to have.
We are privately owned and engineering-led. We compete on technical depth, not scale, and we build teams accordingly.
ABOUT THE ROLE
The Business Development and Proposal Coordinator (Marketing and BD Operations Coordinator) is a hybrid operational and analytical role supporting JLRD's business development, proposal, and marketing functions. This role owns the day-to-day operation of the firm's CRM, supports proposal responses across federal and commercial pursuits, maintains the firm's historical project database, coordinates industry conference participation, and produces the reporting that gives leadership visibility into business development pipeline health.
This is not a traditional marketing coordinator role. We are looking for someone who understands the AEC (Architecture, Engineering and Construction) industry, is comfortable working with data and reporting, has direct experience supporting proposals and pursuits, and brings the operational discipline to keep multiple workstreams moving accurately and on deadline. The right person will combine strong organization and communication with systems thinking, process improvement, and an understanding of how professional services firms pursue and win work.
This position reports to the Chief of Staff.
Position is based in West Palm Beach, Florida. On-site.
WHAT YOU WILL DO
CRM & Business Development Operations
Own day-to-day administration of JLRD's CRM, including business development pipeline boards, pursuit tracking, and reporting dashboards
Maintain data integrity across contacts, companies, opportunities, and pursuit stages
Produce weekly and monthly business development reporting, including pipeline health, hit rate by sector, and pursuit velocity
Coordinate go/no-go workflows across leadership and Department Leads
Support target account research, competitive intelligence, and outreach coordination
Proposal & Qualifications Coordination
Support coordination of SF330 federal proposals, RFQs, and RFP responses in partnership with technical leads
Maintain the SF330 boilerplate library, Section E resumes, and Section F project pages
Coordinate proposal production schedules and internal review cycles
Manage compliance reviews against RFP requirements and coordinate submission logistics
Take on independent coordination of smaller pursuits as capability develops
Project Database & Marketing Content
Maintain JLRD's historical project database spanning more than three decades of work
Verify project data accuracy, resolve inconsistencies, and support development of project pages for proposals and the company website
Support marketing content development, including case studies, project sheets, and website updates
Coordinate with external marketing support on company page content
Conference & Trade Show Coordination
Coordinate JLRD's annual conference and trade show calendar
Manage event logistics, including registrations, travel coordination, booth setup, and collateral
Prepare attendee lists, target contact lists, and outreach templates ahead of events
Capture post-event leads and ensure they are accurately routed into the CRM for follow-up
REQUIRED QUALIFICATIONS
Bachelor's degree in Marketing, Business Administration, Communications, or a related field
2+ years of experience within the AEC industry — architecture, engineering, or construction — in a marketing, business development, or operations role
Direct experience supporting SF330, RFQ, or RFP proposal coordination
Proficiency with Microsoft 365, including Word, Excel, PowerPoint, SharePoint, and Teams
Comfort with work management platforms such as , Asana, Smartsheet, or similar
Strong written and verbal communication skills, particularly for proposal writing and internal reporting
Strong systems thinking and process orientation, with the ability to build and improve repeatable workflows
Excellent deadline discipline and the ability to manage multiple simultaneous workstreams
PREFERRED QUALIFICATIONS
Experience with Unanet, Deltek Vantagepoint, or another AEC-specific ERP or CRM platform
Federal proposal coordination, GSA schedules, or SBA small business certification experience
Experience with Canva, Adobe Creative Suite, or similar design tools
Familiarity with MEP consulting engineering or general contracting industry dynamics
SMPS membership or relevant coursework
SCHEDULE
Monday through Thursday, 7:30 AM to 5:30 PM
Friday, 7:30 AM to 11:30 AM (half-day Fridays year-round)
Occasional travel to industry conferences and events
BENEFITS
Health insurance with 100% of employee premium covered by JLRD, eligible after 30 days
Short-term and long-term disability and life insurance
Safe Harbor Non-Elective 401(k) with 3% JLRD contribution, eligible after one year
2 weeks vacation, 6 paid sick days, and 7 paid holidays
Half-day Fridays year-round
Annual discretionary bonus
Professional development support
Compensation is competitive and commensurate with experience and demonstrated capability. xhmxlyz
JLRD, Inc. is an equal opportunity employer.
Worksite address
west palm beach, FL, 33412, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.