Media Finance Coordinator

Job description

The Media Finance Coordinator supports the day-to-day financial management of client media investments across television, radio, out-of-home, digital, and other media channels. The role serves as a key liaison between Media, Client Finance, and Agency Accounting teams.

nThe Coordinator is responsible for preparing accurate client media billing, reconciling / making vendor invoice payments, and maintaining budget-versus-actual reporting, and tracking unbilled media costs for month-end accruals.

nWhat you'll be doing:

nCross-functional partnership

nServe as a day-to-day finance contact for Media Planning and Buying teams regarding billing, vendor invoices, budgets, and reconciliation status.

nManage the Accounts Payables to facilitate accurate vendor-invoice processing and discrepancy resolution.

nParticipate in recurring account financial meetings and provide updates on billing status, missing invoices, budget variances, and open reconciliation items.

nCommunicate financial issues clearly and professionally to colleagues who may not have a finance or accounting background.

nEscalate material budget risks, billing delays, unreconciled balances, and process-control issues to the appropriate manager.

nSupport internal, client, and external audit requests by retrieving billing, reconciliation, order, and approval documentation.

nPrepare recurring budget-versus-actual reports for Media & Finance leadership.

nVendor Invoice Reconciliation

nEnsure reconciled vendor invoices are processed within established payment and client-billing deadline communicated from Client Media teams

nReconcile vendor invoices against executed media activity.

nWork with Client Media teams to confirm that vendor invoices are assigned to the correct client, campaign, estimate, product, media channel, and accounting period.

nHelp to Identify missing, duplicate, incorrectly coded, or disputed vendor invoices.

nWhen needed, Partner with media buyers, vendors to aid in researching any quantity, timing, coding, or delivery discrepancies.

nSupport Media Client teams to track vendor credits, make goods, invoice revisions, billing adjustments, and disputed amounts through final resolution.

nClient Media Billing

nCoordinate billing approvals with Media Planning and Buying Client teams.

nPrepare accurate and timely client media billing in accordance with approved media plans, client authorizations, billing schedules, and contractual requirements.

nValidate billing amounts against Media Client teams approved budgets, media orders, campaign periods

nRespond to routine internal and client-team questions regarding media invoices, billing status, and supporting documentation..

nMaintain a detailed billing calendar and tracker documenting invoices prepared, submitted, approved, billed, held, or requiring additional support.

nIdentify potential billing delays, missing approvals, insufficient documentation, to escalate.

nSkills:

nExperience with Mediaocean platforms—including Prisma,—is ideal but not required.

nProficiency in Microsoft Excel or Google Sheets.

nThis is a remote position.

Worksite address

austin, TX, 78716, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.