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Job description
Job Location: Bridgewater, New Jersey, USA | Bothell, Washington, USA | Redmond, Washington, USA | Seattle, Washington, USA
Join our global diversified pharmaceutical company enriching lives through our relentless drive to deliver better health outcomes to our patients. We are all in it together to make a difference. Be a part of a culture that doesn't just wait for change but actively creates it—where your skills and values drive our collective progress and impact.
Solta Medical, a division of Bausch Health, is a global leader in energy-based aesthetic technologies, providing innovative solutions that support physicians and patients worldwide.
The Medical Affairs Project Manager serves as a key operational partner to the Global Medical Affairs organization. This individual is responsible for coordinating Medical Affairs activities related to investigator-initiated studies (IIS), Medical Affairs-sponsored studies, scientific communications, publications, vendor management, budget tracking, compliance processes, and operational infrastructure.
The position works cross-functionally with Medical Affairs, Clinical Development, Regulatory Affairs, Compliance, Legal, Finance, Procurement, Medical Information, R&D, Commercial, and external partners to ensure efficient and compliant execution of Medical Affairs activities globally.
This role requires a highly organized and self-motivated individual with demonstrated project management capabilities, strong attention to detail, and the ability to manage multiple initiatives simultaneously while ensuring timely execution and completion of key deliverables.
Vendor & Financial Management
Manage vendor-related activities, including vendor onboarding, contract administration, purchase orders, invoice processing, and payment tracking
Collaborate with Procurement and Finance to support vendor management, financial compliance, budget tracking, and reporting
Track Medical Affairs budgets, study expenditures, and key financial metrics
Evidence Generation Programs
Manage grant review workflows, meeting coordination, contracting, payments, and closeout activities
Monitor educational grant and IIS budgets, payments, and compliance requirements
Establish and manage IIS governance processes, ensuring compliance with GCP, internal SOPs, and regulatory requirements
Oversee IIS financial management, including budget allocation, contract execution, milestone tracking, and reconciliation of study spend
Monitor IIS program performance through defined metrics and reporting
Support Medical Affairs-sponsored post-market studies, including study startup, documentation management, milestone tracking, budget tracking, and study reporting
Publications & Scientific Communications
Coordinate the internal publication processes for approval of manuscripts, abstracts, posters, presentations, and scientific communications
Coordinate publication vendors, timelines, and deliverables
Maintain publication databases, trackers, and reporting tools
Medical Affairs Infrastructure & Operations
Develop and maintain Medical Affairs operational trackers, dashboards, metrics, and reporting tools
Maintain centralized repositories of Medical Affairs study, publication, training, and scientific communication assets
Manage team documentation within SharePoint, Microsoft Teams, and other Medical Affairs systems
Coordinate shipment, accountability, and tracking of devices and consumables utilized in Medical Affairs activities
Assist with development, implementation, and continuous improvement of Medical Affairs processes, tools, and operational workflows
Compliance & Operational Support
Support Sunshine/Open Payments reporting activities related to grants, studies, and other Medical Affairs programs
Assist with training compliance tracking and onboarding activities for Medical Affairs personnel
Support implementation of Medical Affairs SOPs and ensure alignment with corporate policies and procedures
Facilitate cross-functional collaboration with Medical Affairs, Clinical Development, Regulatory Affairs, Compliance, Legal, Finance, Procurement, Medical Information, and Commercial teams
Create and maintain process documentation, operational records, and other required documentation
Other duties as required
Meeting & Conference Management
Coordinate meeting logistical support as needed
Qualifications
Bachelor's degree preferred; equivalent combinations of education, training, and relevant experience will be considered
Minimum of 5 years of experience in Medical Affairs Operations, Clinical Operations, Clinical Research, Project Management, or related healthcare industry roles
Experience supporting investigator-initiated studies (IIS), post-market studies, publication tracking, grants programs, or evidence-generation activities preferred
Experience managing vendors, contracts, purchase orders, invoices, budgets, and financial tracking
Strong project management, organizational, and problem-solving skills
Ability to manage multiple priorities, maintain attention to detail, and drive projects from initiation through completion
Highly motivated self-starter with the ability to work independently, take ownership of responsibilities, and consistently deliver high-quality results
Excellent interpersonal, written, and verbal communication skills
Experience working cross-functionally with internal stakeholders and external partners
Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Teams, and SharePoint
Experience within medical devices, aesthetics, dermatology, or energy-based technologies
Experience supporting global Clinical & Medical Affairs organizations
Experience with SharePoint, Veeva, CRM systems, publication management platforms, or related tools
Minimal travel required (approximately 15%), primarily for team meetings, planning sessions, training activities, or other business needs
In Office-Hybrid schedule - 3 days per week in office Tuesday-Thursday. Work from home on Mondays and Fridays
The range of starting base pay for this role is 98,000-135,000. Actual starting pay will be based on a wide range of factors including, but not limited to, relevant skills, experience, qualifications, education and location. In addition to base pay, this position is eligible for participation in either (i) our annual bonus program or (ii) a sales incentive plan.
Benefits package includes a comprehensive Medical (includes Prescription Drug), Dental, Vision, Flexible Spending Accounts, 401(k) with matching company contribution, discretionary time off, paid sick time, stock purchase plan, tuition reimbursement, parental leave, short-term and long-term disability, life insurance, accidental death & dismemberment insurance, paid holidays, employee referral bonuses and employee discounts.
We are an Equal Opportunity Employer. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates collaboration.
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Worksite address
bothell, WA, 98021, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.