About this opportunity
Charles River Recovery lists this Medical and Nursing Administrative Assistant opportunity in weston, Massachusetts. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Medical/Nursing Administrative AssistantThe Medical/Nursing Administrative Assistant provides administrative and clerical support to the Nursing and Medical Departments. This position plays a key role in ensuring smooth daily operations, efficient communication between clinical staff and Human Resources, and timely completion of compliance and scheduling processes. The Assistant supports nursing leadership with coordination of orientation, interviews, staff tracking, meeting preparation, and documentation, maintaining accurate and organized records that contribute to overall departmental efficiency and regulatory compliance.Position Requirements/Qualifications:Education: High school diploma or equivalent required. Associate/Bachelors degree in Health Administration, Business, or a related field preferred.Experience: Administrative experience, preferably in a healthcare or nursing setting. Experience supporting HR, nursing leadership, or clinical operations strongly preferred. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience using EMR, HRIS systems.Licensure/Certification: NoneKnowledge and Training Required at Time of Hire: Strong organizational and time management skills with attention to detail. Excellent verbal and written communication skills. Ability to maintain confidentiality and handle sensitive information in accordance with HIPAA and organizational policies. Ability to work collaboratively with nursing staff, physicians, and HR personnelSpecific Responsibilities:Follow up with new hires for orientation dates, communicate with HR for access and onboarding, badges, med pin access follow upAssist with clinics such as the flu vaccine clinic and prepping forms, tracking compliance etc.Setup interviews based on nursing leaders calendarsPer diem tracking of shifts and overtime, f/u if per diems need shifts for the monthTracking and filing annual competencies, all staff education quizzes, and license/CPR expiration datesTaking minutes for nursing and medical meetingsDistributing and tracking submission of any compliance or education forms from HRTracking call outs, attendance issues, tardies, alerting charge/supervisor/don of occurrencesScan in any paperwork needed; PAF's, invoices for deliveries, new schedules (AOC, Nursing leadership, dietary menus)M-F 8am-4pm
Worksite address
weston, MA, 02493, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.